New

Workday Payroll Specialist /Solution Architect

Spectraforce Technologies
remote work
United States, Illinois, Chicago
Mar 12, 2025
Role: Workday Payroll Specialist /Solution Architect Duration: 5 months to start ( Potential for extension) Location: 100% Remote ( Must be comfortable to work in CST and MST time zones) *Please ensure candidates have payroll experience.* Role Overview: Position: Solutions Architect - Payroll support role to augment the team. Key Requirements: Workday Payroll Certification (specifically US payroll). Support payroll system enhancements, testing, and releases. Tasks include troubleshooting payroll issues, local tax setup, recommending changes, implementing configurations, and documenting procedures. Work on Workday releases (twice annually), understanding new features, answering payroll team's questions, and assisting with testing. Troubleshoot EIB (Enterprise Interface Builder) issues, particularly related to payroll processes. Work on business process changes, security, and integration with comp/HR teams, specifically focusing on US payroll. Strict documentation is required, including status updates, requirements, test scripts, and formal sign-offs for audits. 2. Key Skills and Experience: Technical Skills: Workday Payroll expertise. Familiarity with EIBs and reporting (especially for troubleshooting and generating data for testing). Experience with US tax regulations and systems like ADP. Familiarity with Fidelity (stock dividends and taxation). Experience with FLSA (Fair Labor Standards Act) and advanced compensation processes. Tools: ServiceNow for project requests, resource tracking, and incidents (IT/HR). Microsoft Teams for project management and communication. Microsoft SharePoint for documentation storage. ADP API integration for US tax payments. 3. Team Structure and Current Challenges: Current Team Makeup: Global support across functions. The team is understaffed due to recent staff departures and absences (one team member is on leave). Contractors are helping to fill gaps, but there's a need for a permanent resource. Staff typically has a primary area of expertise, with a backup. Business Environment: Highly regulated (especially in financial services and APAC regions). Documentation and formal sign-offs are required for all processes. All tasks must align with audit controls and project tickets for tracking. 4. Integration and Third-Party Tools: Integrations: Inbound and outbound pay inputs from third-party systems like Fidelity, Health Equity, and Blue Cross. Integration with ADP for US tax payments. Systems: ServiceNow for project and IT incident management. Microsoft Teams and SharePoint for communication and documentation storage. 5. Location and Working Arrangements: Hybrid Work Model: Preference for a candidate based in Chicago (but open to remote work). The payroll team is split between Arizona and Chicago; a remote candidate is acceptable as long as they can align with Chicago and Arizona time zones (work hours are expected to be 9 am - 5 pm for maximum team overlap). 6. Immediate Priorities: Compensation Cycle (2023-2024): Some enhancements and pain points are expected to be addressed by the candidate, although most of the heavy lifting will fall to the compensation architects. An understanding of advanced compensation and related processes (FLSA) is a bonus. 7. Final Notes and Expectations: Documentation and Audit Requirements: Everything needs to be documented for audit purposes. Weekly status updates, testing documentation, and business sign-offs are mandatory. Team Dynamics: Strong communication skills are essential due to the structured and regulated work environment. Team members must be comfortable with detailed documentation and formal sign-offs.