Position Information
| Posting date |
03/12/2025 |
| Closing date |
|
| Open Until Filled |
Yes |
| Position Number |
1129253 |
| Position Title |
Events & Facilities Coordinator |
| Department this Position Reports to |
Tuck Facilities & Events |
| Hiring Range Minimum |
$21.63/hr |
| Hiring Range Maximum |
$27.06/hr |
| Union Type |
Not a Union Position |
| SEIU Level |
Not an SEIU Position |
| FLSA Status |
Non-Exempt |
| Employment Category |
Regular Full Time |
| Scheduled Months per Year |
12 |
| Scheduled Hours per Week |
40 |
| Schedule |
|
| Location of Position |
Hanover, NH |
| Remote Work Eligibility? |
Onsite only |
| Is this a term position? |
No |
| If yes, length of term in months. |
N/A |
| Is this a grant funded position? |
No |
| Position Purpose |
With guidance from the Associate Director, coordinates onsite event setup details, communicates with event support teams, manages facility/event support inventory, and supports the department in day-to-day facilities operations in accordance with Tuck's mission, strategy, and institutional priorities. |
| Description |
* There is a Strong Internal Candidate being considered for this position, however interested candidates may still apply to the role. |
| Required Qualifications - Education and Yrs Exp |
Associates or equivalent combination of education and experience |
| Required Qualifications - Skills, Knowledge and Abilities |
- Experience and skill in managing event setups with attention to detail and a high degree of customer service focus.
- Familiarity with work order management systems and Microsoft Office software.
- Strong communication and interpersonal skills.
- Basic knowledge of facilities infrastructure
- Able to anticipate, deliver on, and exceed the expectations of students, faculty, and staff colleagues.
- Able to collaborate effectively with Tuck and Dartmouth colleagues to complete shared tasks and projects.
- Able to support, contribute to, and strengthen a vibrant, culturally diverse, and inclusive learning community of students, alumni, faculty, and fellow professionals.
- Ability to lift up to 25-30 pounds as needed.
- Availability to adjust schedule for occasional evening and weekend work as needed.
|
| Preferred Qualifications |
- Experience working on a residential college campus.
|
| Department Contact for Recruitment Inquiries |
Lorin Parker |
| Department Contact Phone Number |
603.646.2904 |
| Department Contact for Cover Letter and Title |
Lorin Parker, Executive Director, Talent Management |
| Department Contact's Phone Number |
603.646.2904 |
| Equal Opportunity Employer |
Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged. |
| Background Check |
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law. |
| Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job? |
Not an essential function |
| Special Instructions to Applicants |
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy.
https://policies.dartmouth.edu/policy/tobacco-free-policy
|
| Additional Instructions |
|
| Quick Link |
https://searchjobs.dartmouth.edu/postings/78068 |
Key Accountabilities
| Description |
1.
Event Setup Coordination:
- Partner with Events Operations Manager and event planners to review and determine setup options and finalize specific setup details.
- Coordinate with Tuck Dining Service (Byrne) catering team on setup needs.
- Review detailed work orders created by Events Operations Manager to ensure everything is addressed and can be delivered successfully.
- Communicate event specifications, staffing needs, and instructions to support staff .
- Monitor event setup process to ensure all tasks and details have been addressed appropriately.
|
| Percentage Of Time |
50 |
| Description |
2.
Facilities Operations:
- Work closely with the operations team on monitoring and addressing facility conditions. Seeks out and identifies campus aesthetic deficiencies (e.g., failed light bulbs, carpet stains, or other repair items) and addresses deficiencies by submitting work orders or otherwise assigning to facilities staff.
- Routinely inspect residential life areas for issues related to compliance, safety, and security.
- Manage non-technical residential life issues, requests, and program support. Addresses broken items (furniture, appliances) and responds to special requests (fans, heaters). May include delivering items to rooms if support staff is not available.
- Manages inventory for events and classrooms (tables, chairs, display boards, linens, etc.), and works with operations and trades support teams to manage office support inventory (desks, chairs, lamps, etc.), ensuring inventory quality and quantity remain at required levels.
- Organizes and maintains various facility storage areas.
|
| Percentage Of Time |
30 |
| Description |
3.
Custodial Services Communication:
- Serves as primary liaison with Dartmouth Campus Services custodial services team and custodial supervisors and squad leaders for daily services.
- Monitor staffing coverage and inform the operations teams of shortages so priorities can be discussed and critical items (e.g., door unlocks) don't get missed.
- Monitor bi-weekly residential bathroom cleanings. Document opt-outs, issues, and other items to ensure they are properly and promptly addressed.
- Closely communicate with custodial services management on process, procedure, and product/equipment inventory to ensure efficiencies and alignment with institutional priorities.
|
| Percentage Of Time |
15 |
| Description |
4.
Team Support, Development, and Innovation:
- Contributes ideas, input, and support to the development and updating of policies and procedures.
- Assists facilities and events team as needed during peak times, including in the coordination of office moves, student housing move-in/move-out, and residential summer programs.
- Co-manages or assists with special projects and large annual events.
|
| Percentage Of Time |
5 |
-
| -- |
Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others. |
| -- |
Performs other duties as assigned. |
|
Dartmouth College
remote work
Mar 12, 2025