Academic Services Coordinator (Open Rank: Intermediate - Principal)

Job Summary:

This Education Coordinator, under the direction from the Academic Services Program Director, is responsible for coordinating the Neurology Residency Program. The coordinator represents the neurology education programs on behalf of the Graduate Medical Education (GME) Office, the Department of Neurology, the School of Medicine (Undergraduate Medical Education), and the University of Colorado Denver.

Key Responsibilities

Duties and responsibilities of this position include, but are not limited to the following:

Residency Program Coordination:

• Coordinate the day-to-day administration of the Neurology Residency Program (~36 residents) and ensure program goals and objectives are accomplished.
• Provide guidance to residents, faculty and staff on program, hospital, GME policies and all other non-clinical aspects of the program.
• Coordinates educational activities (e.g., didactic conference schedule, attendance, speakers etc.) that support the program's curriculum and adhere to ACGME requirements.
• Provides assistance to educational events as needed including various education conferences, graduation, residency events, etc.
• Coordinates creation, dissemination and monitoring of resident, faculty, and program evaluations.
• Manages resident electives.
• Assists in supporting compliance to GME policies and procedures and related departmental policies.
• Assists in the coordination of the resident recruitment and selection process.
• Onboard new residents. This includes all badging, security access, EPIC training, parking access, state licensure applications, Medicaid forms and other GME forms as needed.

Data and Record Management:

• Coordinates all required electronic and hard copy recordkeeping and data services for the Residency Program.
• Manage Medhub and WebADS, online programs required by GME and ACGME for reporting as well as support the development of reports and maintain records for the University or national accreditation boards using data sources or other reporting tools as needed.
• Coordinates Semi-Annual Meetings between Program Director and Resident (schedule, prepare training file/required documentation/log dates into MedHub demographics).
• Distribute, track and maintain the personnel files of residents who enter and leave the program.
• Maintains resident schedules and leave request in Medhub.

Policy Coordination and Compliance:

• Coordinate and participate in clinical competency committee meetings, program evaluation committee meetings and strategic planning meetings to ensure compliance with the various accreditation bodies (ACGME, ABPN, GME, etc.).
• Coordinate accreditation activities including ACGME Site Visits, and annual program reviews by working closely with the Education Manager and Residency Program Director and Program Faculty members on gathering data and coordinating site visits.
• Implement relevant rules and regulations promulgated by the various governing and accrediting bodies of the neurology residency programs (ACGME, ABPN, GME and the School of Medicine).
• Assist with future planning, development and implementation of residency programs including the academic and clinical requirements to ensure accreditation standards are met.
• Prepares reports for the Department or others to satisfy needs such as ACGME studies, program reviews, retreats, audits or any other request.
• Maintain and ensure accuracy of program letters of agreement (PLAs) with all training locations.

Work Location:

Hybrid - This role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings in Aurora, CO.

Why Join Us:

The University of Colorado Anschutz Medical Campus is a public education, clinical and research facility serving 4,500 students, and a world-class medical destination at the forefront of life-changing science, medicine, and healthcare. CU Anschutz offers more than 42 highly rated degree programs through 6 schools and colleges, supported by $704 million in research awards in fiscal year 2023, creating an overall economic impact to the state of Colorado of $11.5 billion. We are the single largest health professions education provider in Colorado, awarding nearly 1,450 degrees annually. Powered by our award-winning faculty, renowned researchers and a reputation for academic excellence, the CU Anschutz Medical Campus drives innovation from the classroom to the laboratory to the delivery of unparalleled patient care.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 10/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnically minoritized individuals, persons with disabilities, persons within the LGBTQ+ community and all veterans. In addition, the Anschutz Campus has also been recognized as an Age-Friendly University. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Minimum Qualifications:

Intermediate Professional:

• A bachelor's degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution.
• 1 year of experience working in Academic Medicine

Senior Professional:

• A bachelor's degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution.
• 2 years of working in Academic Medicine

Principal Professional:

• A bachelor's degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution.
• 3 years of working in Academic Medicine

Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year-for-year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications

• Two years of experience working as an ACGME Training Program Coordinator

Knowledge, Skills, and Abilities

• Proficiency with Microsoft Suite (word, excel, PowerPoint, Outlook), the electronic Residency Select System (ERAS), onCall (AmIOn) and MedHubMicrosoft Word and Excel.
• Knowledge of or ability to learn how to maintain databases in Microsoft Access or other database management systems.
• Ability to manipulate web-based reporting systems.
• Excellent organizational skills, with ability to plan and organize residency needs and activities, establish work priorities, and provide follow-through to ensure completion of all activities.
• Attention to detail, computer sophistication, ability to manipulate web-based report systems, and ability to work with residents and faculty in a competent and professional manner.
• Software used will continue to change, so adaptability to new electronic programs and tools is essential.
• Ability to understand and apply regulatory requirements at the program level.
• Ability to communicate effectively with administrative personnel, physicians and other program personnel, trainees and prospective trainees, staff and other constituents, in written communications and oral presentations.
• Ability to maintain professional and customer service-oriented interpersonal skills working with residents and others in an environment of high intensity and stress.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: neurology-hr@cuanschutz.edu

Screening of Applications Begins:

Applications will be accepted until finalists are identified, but preference will be given to complete applications received by May 1, 2025. Those who do not apply by this date may or may not be considered.

Anticipated Pay Range:

The starting salary range for this position has been established as:

Intermediate Professional: $48,989-$62,314

Senior Professional: $52,961-$67,367

Principal Professional: $60,905-$77,471

The above salary range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.