JOB TITLE: Program Analyst
LOCATION: San Diego, CA
DURATION: 5+ Months
JOB DESCRIPTION:
Assists with program development and implementation through managing processes, procedures, and tools that improve efficiencies. A Program Analyst coordinates across teams and monitors timelines, budgets, risks, and priorities to achieve program progress. Typically, a program needing a Program Analyst will be of significant size and will require expertise related to the development of project management mechanisms.
The responsibilities of this role include:
- Working independently with little supervision.
- Providing some supervision/guidance to others.
- Making decisions that are moderate in impact; errors may have relatively minor financial impact or affect on projects, operations, or customer relationships; errors may require involvement beyond immediate work group to correct.
- Using verbal and written communication skills to convey information that may be somewhat complex to others who may have limited knowledge of the subject in question. May require basic negotiation and influence, cooperation, tact, and diplomacy, etc.
- Completing tasks that do not have defined steps; simultaneous use of multiple mental abilities is generally required to determine the best approach; mistakes may result in significant rework.
- Exercising creativity to draft original documents, imagery, or work products within established guidelines.
- Using deductive and inductive problem solving; multiple approaches may be taken/necessary to solve the problem; often information is missing or incomplete; intermediate data analysis/interpretation skills may be required.
- May be solicited during strategic planning period.
The responsibilities of this role do not include:
- Budgetary accountability.
- Influence over key organizational decisions.
RESPONSIBILITIES:
- Develops and maintains relationships with third parties or internal customers and facilitates cross-team coordination for large, complex programs to identify and meet needs, assess resources, ensure compliance with processes and guidelines, track progress, and communicate program status updates.
- Facilitates review board meetings under guidance of the Program Manager and coordinates documentation of key discussion points, project plan changes, and stakeholder needs.
- Contributes to and updates project plans to support Program Managers or Leads on multiple or large programs that include priorities, timelines, critical tasks, stakeholder identification for each task, and forecasted resource allocation and/or leads program planning activities for small programs to support Program Managers or Leads.
- Collects, compiles, analyzes, monitors, and maintains budget data and recommends budget decisions to Program Lead or Manager and drives closure.
- Tracks the progress and execution of multiple, complex deliverables to ensure deadlines are met, and identifies, escalates, and at times manages issues that may impact deadlines.
- Determines schedules and task assignments by evaluating stakeholder needs and following proper project management practices with general guidance from the Program Manager.
- Manages and communicates changes in program timelines, priorities, and deliverables for multiple programs to stakeholders.
- Anticipates risks and issues in limited capacity throughout the program lifecycle, communicates issues to the Program Manager, and works with relevant team members to determine a solution.
- Gathers, analyzes, and interprets complex data and program metrics using highly advanced tools (e.g., macros, pivot tables, charts, graphs).
- Creates tools and processes to maintain and update databases using advanced aspects of data management tools (e.g., Excel, agile).
- Synthesizes highly complex data and metrics into a summary of key trends, risks, and changes, and presents results into a report that can be easily understood by key stakeholders.
- Contributes to the design and implementation of improvements to assigned planning processes, tools, and methods and drives standardization with support and guidance from Program Managers.
REQUIRED SKILLS
1.? Excellent Microsoft Office skills (especially Excel) and other tools, such as JIRA, Codebeamer, Tableau, Workfront.
2. Experience gathering and integrating data from various sources to create reports and data trends.
3. Experience with creating PowerBI dashboards.
4. Basic Program Management skills and experience in supporting Program Managers
5. Excellent Verbal and Written Communication Skills
TECHNOLOGIES: ?
Microsoft Office - Excel
EDUCATION:
- Bachelor's degree in business administration, Management, Computer Science, Engineering, Computer Science or related field OR Associate's degree with 2 years of relevant work experience OR High School Diploma or equivalent with 4 years of relevant work experience.
PREFERRED REQUIREMENTS:
- Master's degree or equivalent in Business Administration, Management, Engineering, Computer Science, or related field.
- 4+ years' experience creating, scheduling, and maintaining program plans or related experience.
- 3+ years' experience with program management tools.
PHYSICAL REQUIREMENTS:
- Frequently transports between offices, buildings and campuses up to mile.
- Frequently transports and install equipment up to 5 lbs.
- Performs required tasks at various heights (e.g. standing or sitting).
- Monitors and utilizes computers and test equipment for more than 6 hours a day.
- Continuous communication which includes the comprehension of information with colleagues, customers and vendors both in person and remotely.
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Spectraforce Technologies
Mar 13, 2025