Grant Coordinator, ZTC (Zero Textbook Cost)

DEFINITION
Under the general supervision of the appropriate administrator specific to grant, the incumbent will coordinate the implementation of a grant. The incumbent ensures coordination of the activities that support achievement of grant objectives as described in the grant proposal. The incumbent ensures for regulatory compliance and for the management of the project budget. The incumbent works collaboratively with administrators and staff in the business office and grants office to support effective project management.

CLASS CHARACTERISTICS
This is a classified position. An incumbent in this position performs professional duties and shall make decisions concerning appropriate application of policies and procedures for the grant and the district. In this position, the employee will independently perform professional work, planning, preparation, and monitor grant funded projects. An incumbent will act as the subject expert to build collaborative working relationships, actualize grant objectives, and address the needs of target populations outlined in the grant application in relation to the policies and procedures of the college. The incumbent will be self-directed and will have frequent interaction with students, faculty, staff, and administration.

1. Plans, organizes and coordinates implementation of the activities, services and operations of the grant project, including oversight of personnel and resources.
2. Implements project objectives according to the timeline established in the approved grant award.
3. Oversees and monitors grant project deliverables.
4. Assist the Project Director/Principal Investigator in development of budgets and management of expenditures for grant funds for compliance.
5. Collaborates with administrators and staff as necessary to manage budget and implement objectives of grant.
6. Establishes and maintains accurate, timely, and completes recordkeeping processes, ensuring that grant reporting requirements and restrictions are observed.
7. Communicates an informed understanding of the objectives and outcomes of the program to grant staff, administrators, other college personnel, and the grant project manager.
8. Attends meetings required by funding source that may include out-of-state travel;
9. In conjunction with the business and grants offices, coordinate, compile data, and prepare written grant reports.
10. Work, as outlined in grant agreement, with an outside evaluator to implement the evaluation plan, data collection instruments, and participate in evaluation activities.
11. If required by the grant, assists in establishing an advisory committee; serves as a member of the committee, coordinates meetings, sets agendas, and maintains meeting records.
12. Collaborates with public affairs and publications to develop public relations materials and media information for distribution.
13. Assist in maintaining correspondence, scheduling meetings with deans, directors, department chairpersons and faculty to support planning and development of grant projects.
14. Attends or participates in national, state, and local professional organizations to develop and improve skills, and knowledge to monitor and improve the success of grant project implementation.
15. Collects formative data to determine if adjustments or changes to activities and budgets are required.
16. Monitors project activities to ensure outcomes are being accomplished on time and within budget.
17. Maintain current knowledge of state regulations, policies and eligibility criteria for the grant including change in allowable expenses, reporting deadlines, and additional budget augmentations.
18. Makes decisions and strategizes on budget closeout at end of grant period of performance.
19. Performs other related duties as assigned.

• Coordinating and implementing programs in an educational setting;
• Project management, budget procedures and financial recordkeeping;
• Grant management and reporting preferred;
• Federal and state guidelines as outlined by the Office of Management and Budget (OMB)'s Uniform Administrative Requirements.

• Communicate orally, written and interpersonal skills;
• Use a computer and typical office software;
• Work with high level of accuracy and great attention to details;
• Plan, organize, and prioritize work in order to meet frequent and changing deadlines;
• Excellent organizational skills;
• Work collegially with staff.

• Duties are primarily performed in an office environment, at a desk or at a computer terminal.
• The incumbent will experience interruptions while performing normal duties during the regular workday.
• The incumbent will have contact, in person or on the telephone, with executive, management, supervisory, academic and classified staff and the general public.

• Typically may sit for extended periods of time.
• Operates a computer.
• Communicates over the telephone, by email, by video conferencing, and in person.
• Regularly lifts, carries and/or moves objects weighing up to 10 pounds.

Education and Experience:
A bachelor's degree in a related field and two (2) or more years of related experience or any equivalent combination of education, training, and experience.

As part of the Zero Textbook Cost (ZTC) Program, the ZTC Grant Coordinator ensures the coordination of the activities that support the achievement of grant objectives as described in the grant proposal. The ZTC Grant Coordinator will support and direct the ZTC-funded pathways (Agriculture, Certified Nursing Assistant, Early Childhood Studies, and Spanish) and general education required for completed certificates/degrees through regular meetings with faculty, staff, and administrators, tracking, reporting, and collection of ZTC materials, and participate at statewide webinars/conferences about ZTC.

The desired start date is April 2025. This a full-time, 37-hours-per-week, 12-month, classified position. This position is contingent on continued funding.

Work Schedule: Monday - Thursday, 8:00 a.m. - 4:30 p.m. and Friday, 8:00 a.m. - 4:00 p.m.

To be considered for this position, the candidate must submit a completed application, including employment history, no later than Sunday, March 30, 2025, by 11:59 PST.

• Cover letter;

• A current and complete resume/CV of education and professional experience.

• Transcripts (unofficial copies are acceptable for the application process). Official transcripts are required at the time of hire.

Allan Hancock College provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.