Campus Space Planning Coordinator

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Department/Office:

Time Type:

Compensation:

Please note, starting salaries are based on factors including internal equity, relevant experience, and education.

Exemption Status:

Job Description:

JOB DUTIES

• Maintains and updates the campus base map in AutoCAD, ensuring all exterior alternations ranging from new buildings to minor changes like parking lot re-striping are accurately reflected. Keeps campus utility maps current by collaborating with Facilities and ITS to verify and document any changes including conducting field checks to confirm measurements. Manages and updates building floor plans in AutoCAD incorporating changes from renovations, new construction and/or room modifications. Provides updated floor plan PDFs for staff and faculty use. Assigns and updates room numbers for all new projects or modifications, ensuring accuracy in the database. Provides copies, prints and digital archives of facility plans for staff and external designers, including maintaining the on-site plotter/scanner.

• Assists in exploring and integrating new systems such as Revit and GIS technology into the archival process. Ensures software licenses for AutoCAD and FMG-Plus remain current.

• Maintains the Trinity Access database using FMG-Plus software, ensuring accurate space classification per Postsecondary Education Facilities Classification Manual (FICM) standards.

• Serves as the Workday Locations Manager. Maintains and oversees location data in Workday, ensuring alignment with other space management systems to include managing buildings and rooms hierarchy, conducting periodic reviews and validating data accuracy, particularly during changes or when new buildings are added.

• Oversees the map room, ensuring project and facility documents are well-organized and accessible for Facilities staff, project managers and external designers/architects.

• Assists Risk Management in preparation of annual updates for property insurance. Collaborates with the Strategic Communications division to update and maintain the online campus map with current projects and service outages.

• Manages interior signage across campus, ensuring compliance with ADA and TU standards.

ADDITIONAL DUTIES

• Cooperates and collaborates with other employees in the spirit of teamwork and collegiality and interacts with confidence, patience and integrity to provide professional leadership during emergencies.

• Complies with all Trinity University policies and guidelines.

• Performs other duties as required.

EDUCATION

Required:

• High School Diploma or equivalent.

Preferred:

• Associate's degree or equivalent from two-year college or technical school.

EXPERIENCE

Required:

• Two years of proficient experience in AutoCAD and database management.

• Experience in Revit.

• Experience in facilities management, space planning, or GIS mapping.

• Familiarity with ADA signage requirements and space classification standards (FICM).

• Strong organizational and communication skills to coordinate with multiple departments.

• Ability to conduct field checks and verify measurements.

• Detail-oriented with a commitment to accuracy in data management.

• Ability to collaborate with various departments to ensure accurate and up-to-date spatial information.

Preferred:

• Experience using Access, FMG-Plus.

KNOWLEDGE, SKILLS, AND ABILITIES

Required:

• Ability to perform detailed work.

• Excellent verbal and written communication skills and organizational skills.

• Ability to coordinate multiple on-going projects.

• Ability to read architectural plans, including mechanical, electrical, and HVAC plans.

• Able to be flexible with duties.

LICENSES/CERTIFICATIONS

Required:

• Computer-Aided Design (CAD) certification.

Preferred:

• Architecture, Engineering & Construction (AEC) certification of AutoCAD Level I proficiency.