Creative Project Manager, Level I

Creative Project Manager, Level I

Hybrid, 3 days in Mettawa, IL. (Right between Buffalo Grove and Lake Forest)

1 year contact, possible extension

No C2C, NO IT Professionals

Our client's in-house agency is very busy working on a variety of pharmaceutical/brand campaigns, and assets that provide patients, and healthcare customers alike, with important information. As a Creative PM, supporting the account management team, you will help keep these plates spinning so that all stages of the life cycle from design to legal and regulatory approval are completed on time and on budget. To be successful in this role, the hiring manager has provided us with a detailed list of skills and experiences that he will be seeking in a professional:

MUST HAVES:

* Advertising agency experience (within the last 2-3 years) within creative services

* 1 year of pharmaceutical industry (not healthcare) experience within the agency

SKILLS/EXPERIENCES:

* managing multiple projects in varying stages of development

* developing and maintaining timelines

* allocating and securing resources

* adaptability and problem-solving

* note taking

* client-service attitude workstyle

* working with others without direct authority to advance projects

FORMAL DESCRIPTION:

PROJECT/PROCESS MANAGEMENT

* Develop project schedules, allocate resources, and communicate project status and schedules to all key stakeholders and ensure deliverables and key milestones are met on time and within budget

* Conduct regular status meetings with internal teams and clients to review progress, identify risks, and develop mitigation strategies. Capture notes and distribute recaps with action items.

* Set up and manage routes for all projects through the internal agency approval process (Kantata, WorkFront)

* Understand the Medical/Legal/Regulatory (Veeva) review process and prepare all assets and documentation for submission and review in accordance with process/policy

* Coordinate interactive resources with studio/programming/creative leads

* Be the primary point of contact for all third-party development/deployment vendors providing regular updates, managing expectations, and addressing any issues or concerns

* Create, compile, and maintain project and department documentation as needed (technical documentation, server folder structure, spec sheets, estimate tracking, etc.)

FINANCIAL MANAGEMENT

* Track time on a daily basis.

* Assist with providing estimates.

* Assist with billing and ensure billing is completed on schedule.

* Adherence to all company-wide financial policies

KNOWLEDGE / SKILLS

* Understand promotional guidelines including, but not limited to, corporate branding, promotional material development, Veeva PromoMats review and corporate compliance

* Understand the Agency Workflow Process including project initiation and kickoff, collaboration, necessary approvals, production and archiving

* Demonstrate clear and concise written and verbal communication skills

* Demonstrate the ability to prioritize and multi-task to enhance productivity and manage workload

* Possess ability to work in a high-volume, rapidly paced environment

* Proficiency using the Microsoft Suite of products (Outlook, Word, Excel, PowerPoint, Teams, SharePoint) and other systems (Kantata/Mavenlink, Workfront)_

QUALIFICATIONS

* Bachelor degree required

* 1-4 years of ad agency experience required (minimum), project management and pharmaceutical experience a plus

* Strong attention to detail and excellent communications skills: verbal, presentation, written

* Understanding of print and digital project lifecycles and different project management methodologies/styles

* Familiarity with print production process, web technologies and digital trends

* High energy, positive, organized individual who is comfortable in a high-visibility role

* Great collaborator with ability to focus on both the big picture and small details

#LI-SS2 #LI-HYBRID

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