Remote

Operations Administrator

American Society of Clinical Oncology
life insurance, flexible benefit account, paid holidays, 401(k)
United States
Mar 15, 2025
Are you interested in making a world of difference in cancer care? Cancer strikes more than 10 million people worldwide each year. As the leading medical society representing doctors who care for people with cancer, the American Society of Clinical Oncology (ASCO) is committed to conquering cancer through research, education, and promotion of the highest quality care. Who we are: ASCO is a flexible, high-performance membership organization where employees collaborate to support our mission through evidence, care, and impact. Together with Conquer Cancer, the ASCO Foundation, we foster a culture that prioritizes customer-centricity, emphasizes teamwork, and commits to quality. Our culture, ASCO Works - Our Way of Working, has long enabled workplace flexibility and embraced technology to help us achieve balance. ASCO offers competitive salaries, an excellent benefits package, and opportunities to participate in professional development programs. To learn what it's like to work at ASCO, click here. Who we are looking for: Are you a highly organized and detail-oriented professional with a passion for supporting impactful research? We are seeking a dynamic Operations Administrator to join our team within the Division of Clinical Research and Analytics, supporting the Center for Research and Analytics (CENTRA) department. This role is crucial in ensuring the smooth and efficient operation of our clinical research activities. If you are seeking an opportunity to contributing to cutting-edge cancer research while making an impact, then we want to hear from you! Remote candidates welcome or primary location in Alexandria, VA. Responsibilities Responsible for the complete administration of virtual and in-person meetings for both internal and external meetings Develop and maintain Operations standard operating procedures (SOPs) coordinating the development and maintenance of SOPs, bi-annual reviews of SOPs, and updating tracking information Develop and maintain financial activities including invoicing, payment processing, payment tracking, A/R reporting, and overall workflows Prepare and maintain financial reports (e.g., Oracle expense reports, site payment reports, etc.) and distribute to the ASCO Finance department as needed Support the development of and maintain study website and resources by updating content and providing private website user access Provide support for study-related activities and other related projects to Division of Clinical Research and Analytics as directed Required Education and Experience Bachelor's degree in related field or equivalent years of experience 3 - 4 years of administrative and financial experience Proficient in Microsoft Office applications (MS Word, Excel, PowerPoint) Preferred Education and Experience Prior experience working in healthcare or nonprofit administration, management, business administration, or public health Competencies Excellent communication skills, including written, with ability to clearly convey and receive information Excellent time management skills with a proven ability to meet deadlines, prioritize, and multi-task Excellent organizational skills and high attention to detail Ability to work well both independently and collaboratively in teams Proactive with ability to take initiative to learn new skills, including learning new technology ADA/Physical Requirements Must lift up to 15 lbs Extended periods seated or standing at a desk High use of computer and other office technology equipment Travel 1-5 days/yr Generous Benefits Package: Hybrid Work Environment Open Leave Policy Paid Family Leave 13 Paid Holidays per Calendar Year Staff Appreciation Days 401(k): 7.5% Employer Contribution Medical/Dental/Vision Employee Assistance Program Fertility and Family Forming Healthcare Concierge Flexible Spending Account(s) Healthcare Savings Account Disability and Life Insurance The American Society of Clinical Oncology (ASCO) is an Equal Employment Opportunity (EEO) employer. It is the policy of the Company to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.