Marketing and Events Coordinator

About the Role:

The Marketing & Event Administrator provides essential support to the marketing team by managing department logistics, scheduling, and communication. This role ensures seamless execution of marketing and event activities through calendar management, reporting, financial reconciliation, and event coordination. Acting as a central point for internal organization and external event logistics, this position enhances efficiency and helps drive successful marketing initiatives.

• Event Support:
  -- Maintain marketing event calendars, tracking NA and industry event involvement
  -- Maintain a vendor list and inventory of event-related assets -- Coordinate event purchases, shipments, and supply logistics
  -- Support in-office and local events, handling logistics and on-site coordination for larger events
  -- Assist team on-site at large events for executive meeting management and support (travel required when not in local venues)
  --Manage team resource folders, updating, adding, and deleting old reference and template documents as needed
• Marketing Leadership Administrative Support:
  --Manage department meeting calendar and leadership scheduling
  -- Assist marketing executives with travel coordination and expense reconciliation
  -- Attend executive meetings, take notes, and track action items
  --Maintain team org charts and shared resource folders
• Financial Reporting Assistance:
  -- Reviews event team accounting records and reports and assist with reconciles and final reporting of expenses and team expenditures.
  -- Helps marketing leadership with expense reports and credit card reconcilliations
  -- Reviews, evaluates, verifies and processes invoices and prepares payment requests for events (primary) and marketing leadership as needed
  -- Assist with monthly, quarterly, and annual reporting and statistics related to event and program event activities
• Team Coordination & Communication:
  -- Manage internal team communications and announcements
  -- Coordinate NA town hall logistics, including catering, invitations, and room setup
  -- Compile reports and notes for monthly and quarterly updates
• Planning in-office and local events requiring pruchasing of tickets, catering, etc. Will also assist on-site for some larger events as needed at registration and with managing contracted support or volunteer staff for activities like session scanning.

• >3 to 5 Years of relevant work experience
• Associate Degree required
• Bachelor's Degree preferred
• Experience of working as departmental admin in a very busy environment.
• Good spelling, grammar and punctuation
• Able to execute instructions and to request clarification when needed.
• Able to use common office equipment.
• Possesses strong data entry skills.
• Able to perform basic mathematical calculations.
• Able to demonstrate complex problem solving, critical thinking, and decision-making.
• Able to recognize and attend to important details with accuracy and efficiency.
• Able to communicate clearly and convey necessary information.
• Able to converse and write effectively in English and other local / regional language.
• Understand, communicate, and collaborate effectively with people across various identities.
• Possesses strong organizational and time management skills, driving tasks to completion.
• Able to adjust readily to change and adapt as needed.
• Able to constructively work under stress and pressure when faced with high workloads and deadlines.
• Able to work independently with minimum supervision.
• Able to maintain confidentiality of sensitive information.
• Able to effectively multi-task.
• Able to quickly learn/adapt to new systems and technology.
• Able to use relevant computer systems and applications at an intermediate level.
• Able to talk on the phone (or wear a headset) for long periods of time.
• Able to be standing / walking for long extended periods.
• Able to be immobile for long extended periods.
• Ability to transport 20 Lbs.

Key Skills

What's In It For You?

• Elective Benefits: Our programs are tailored to your country to best accommodate your lifestyle.
• Grow Your Career: Accelerate your path to success (and keep up with the future) with formal programs on leadership and professional development, and many more on-demand courses.
• Elevate Your Personal Well-Being: Boost your financial, physical, and mental well-being through seminars, events, and our global Life Empowerment Assistance Program.
• Diversity, Equity & Inclusion: It's not just a phrase to us; valuing every voice is how we succeed. Join us in celebrating our global diversity through inclusive education, meaningful peer-to-peer conversations, and equitable growth and development opportunities.
• Make the Most of our Global Organization: Network with other new co-workers within your first 30 days through our onboarding program.
• Connect with Your Community: Participate in internal, peer-led inclusive communities and activities, including business resource groups, local volunteering events, and more environmental and social initiatives.

Don't meet every single requirement? Apply anyway.

At TD SYNNEX, we're proud to be recognized as a great place to work and a leader in the promotion and practice of diversity, equity and inclusion. If you're excited about working for our company and believe you're a good fit for this role, we encourage you to apply. You may be exactly the person we're looking for!

We are an equal opportunity employer and committed to building a team that represents and empowers a variety of backgrounds, perspectives, and skills. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender, gender identity or expression, sexual orientation, protected veteran status, disability, genetics, age, or any other characteristic protected by law.

TD SYNNEX is an E-Verify company