Graduate Services Coordinator

In the Department of Mathematics at NC State University, a long tradition of excellent teaching and a supportive environment for students are paired with cutting-edge research across a broad spectrum of mathematics and its applications. Many members of the department participate in interdisciplinary programs and research groups on campus and in the broader Research Triangle community.

Research strengths of the Department include the core mathematical areas of algebra, topology, and geometry, especially their connections to combinatorics, symbolic computation, and mathematical physics; core areas of applied mathematics, including matrix analysis, numerical analysis, scientific computation, probability, optimal control, ordinary, partial, and stochastic differential equations, and dynamical systems; and applications of mathematics to biology, finance, and industrial problems. Annual research funding exceeds $3 million, and supports numerous research assistantships for undergraduate and graduate students. More information about the department can be found at http:\\www.math.sciences.ncsu.edu. While working in this department, you will be expected to foster a supportive and welcoming environment.

NC State promotes an integrated approach to problem solving that transforms lives and provides leadership for social, economic, and technological development across North Carolina and around the world. NC State's land grant mission of teaching, research and service is dedicated to the service of North Carolina and its people. Applicants are encouraged to review the institution's mission, vision and strategic plan, and consider how their background, interest and experience would enable them to support the university.

The position provides direct and unique programmatic support for the department's graduate programs. The programs include multiple disciplines with unique requirements that cross departments within the College of Sciences and may involve other colleges at NC State. The position is the primary and first point of contact for student and faculty questions on all program policies, procedures, and activities, including Graduate Student Support Plan ( GSSP) eligibility and applications. This position serves as a resource for graduate students and faculty, is the primary point of contact with the Graduate School, and manages all temporary personnel involved with the Graduate programs.

The position processes admissions applications in Slate, makes recommendations, and updates department and university databases with application and admission information. The position organizes student contracts, plans of work, committee constitution (including determination of the type of committee member based on affiliation and relationship to the student, course of study, and the university), and examination performance. The position maintains files for all students and monitors the student's progress toward degree completion at multiple intervals, ensuring all necessary paperwork is completed by students and faculty in a timely fashion.

The position monitors the flow of appointments and works with students and Principal Investigators(PI) to ensure all items are completed and approved within NextGen. This requires specific coordination with the PI and the College Research Office to ensure eligibility and correct compensation per the guidelines of the grant and the PI. The position maintains spreadsheets of Teaching Assistantships (TA) and Research Assistantships (RA) assignments, working closely and collaborating with PIs, the Business Manager, the College Research Office, and the Director of Graduate Programs to ensure students are funded from the correct funding sources, with funding sources changing frequently, this requiring constant monitoring, follow-up, and adjustments in NextGen and our salary distribution system.

The position is responsible for independently coordinating graduate recruitment weekends, making all space arrangements, including arrangements for meals, lodging, and transportation, and providing necessary information for travel reimbursement. The position is responsible for the TA orientations in the Fall and Spring, providing frameworks for professional track and tenure faculty and making arrangements for break service, space, and presenting information to the incoming graduate students. The position serves as the primary point of contact for prospective students from recruitment through enrollment, answering logistical questions and referring students to the appropriate campus resources.

The position is a primary resource to the Directors of Graduate Programs, the departmental Business Manager, Accounting Technicians, and grant PIs in all aspects of the policies of graduate programs and information.

Assist with departmental graduations and special events. As well as other duties as assigned by the supervisor.

Bachelor's degree; or an equivalent combination of training and experience.

All degrees must be received from appropriately accredited institutions.

Please include as attachments a resume/CV, cover letter, and contact information for at least 3 professional references.

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.