Research Accounting Analyst, Office of Sponsored Projects

The University of Texas at Austin
paid holidays, sick time, retirement plan
United States, Texas, Austin
101 East 27th Street (Show on map)
Mar 22, 2025
Job Posting Title: Research Accounting Analyst, Office of Sponsored Projects ---- Hiring Department: Office of Sponsored Projects ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Exempt ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue ---- Location: AUSTIN, TX ---- Job Details: General Notes The Office of Sponsored Projects(OSP) serves as the coordinating office for externally funded research and sponsored projects at The University of Texas at Austin. The mission of OSP is to assist faculty and professional research staff in their efforts to secure and ensure proper stewardship of external funding. We do that by assisting research faculty and staff with the following: proposal review, authorization, and submission; award negotiations and acceptance; account management; close-out, reports, audits, collection; professional development and education; export control, and research compliance. UT Austin offers a competitive benefits package that includes: 100% employer-paid basic medical coverage Retirement contributions Paid vacation and sick time Paid holidays Eligible for telework Please visit our Human Resources (HR) website to learn more about the total benefits offered. Purpose This position is responsible for supporting and providing financial services to the Post-Award Grant Accounting Team in the Office of Sponsored Projects (OSP). Responsibilities Provides billing and financial reporting to research sponsors including account reconciliation. Researches account discrepancies in depth by analyzing various historical data, including financial records, invoices, and reports. Prepares reconciliation of unbalanced accounts using internal financial systems. Monitors sponsor portals and assists with billing and reporting portal submissions. Communicates rejections, payment issues, communications, etc., to the appropriate parties from the data provided in the portal. Alerts Grant Accounting Management of due dates, portal requirements, and other necessary information. Provides information and assistance to Post-Award Awards Specialists, campus departments and sponsors of research projects awarded to the University. Manages electronic file setup and updates account records for audit purposes. Assists with various special projects and duties related to post-award financial management and reporting and/or special projects as assigned by Grant Accounting Management. Other related functions as assigned. Required Qualifications Bachelor's degree in Accounting, Finance, or a related field and at least 2 years of experience in the preparation of invoices or financial reporting. Proven track record in account reconciliation. Strong Microsoft Excel skills, including the ability to create complex spreadsheets. Ability to analyze financial data and generate reports. Strong problem-solving skills to address discrepancies and reconciliation issues. High level of accuracy and attention to detail with financial data. Experience using computerized online information resources. Customer service experience with excellent problem-solving skills. Excellent written and verbal communication skills to interact with sponsors and internal teams effectively. Strong organizational skills to manage multiple tasks and meet deadlines. Willingness to learn and adapt to new technologies and processes in accounting. Ability to work collaboratively in a team environment and contribute to shared goals. Ability to accept direction from several individuals and the flexibility to deal effectively with changing priorities. Ability to take initiative and work with limited supervision to troubleshoot issues independently and to provide quick responses to UT departments and sponsors of research projects in an often-stressful environment. Relevant education and experience may be substituted as appropriate. Preferred Qualifications A Master's degree or CPA certification and experience in the preparation of invoices or financial reporting directly in a sponsored projects office. Demonstrated experience in billing and reporting of expenditures. Experience with Microsoft Word and Outlook. Experience using DEFINE. Salary Range $58,000 Working Conditions May work around standard office conditions Repetitive use of a keyboard at a workstation Occasional weekend, overtime and evening work to meet deadlines Required Materials Please mark "yes" on the application for required materials.Failure to attach all additional materials listed may affect candidates being considered for the position. Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor. Letter of interest Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. ---- Employment Eligibility:* Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. ---- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. ---- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. ---- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. ---- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. ---- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. ---- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English) [PDF] E-Verify Poster (Spanish) [PDF] Right To Work Poster (English) [PDF] Right To Work Poster (Spanish) [PDF] ---- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.