Operations Manager, Process Industry Practice, Cockrell School of Engineering

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Job Details:

As a top-10 engineering school with the No. 1 program in Texas, the Cockrell School of Engineering at The University of Texas at Austin (UT Austin) has been a global leader in technology innovation and engineering education for over a century. With 11 undergraduate and 13 graduate programs, over 20 research centers and a faculty community that boasts one of the highest number of National Academy of Engineering members among U.S. universities, Texas Engineering has launched some of the nation's most accomplished leaders and pioneered world-changing solutions in virtually every industry, from space exploration to energy to health care. Situated in the heart of Austin - named "America's Coolest City" by Expedia and "The Best Place to Live in the U.S." by U.S. News and World Report - the Cockrell School embodies the city's innovative spirit. Major companies with Austin campuses, such as Dell, National Instruments, Apple, IBM, Samsung, Google and many others, continue to recruit Cockrell School students at a remarkable rate, launching thousands of successful careers and developing Texas Engineers into industry leaders.

At UT Austin, we say "What starts here changes the world." As a member of the university community, you will be part of an organization that is internationally recognized for our academic programs and research. Your work will have meaning and make a difference not only in the lives of our faculty, staff, and students, but also those who are impacted by our first class academic and research programs.

UT Austin provides outstanding employee benefits and total rewards packages that include:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)

• Voluntary Vision, Dental, Life, and Disability insurance options

• Generous paid vacation, sick time, and holidays

• Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds

• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)

• Flexible spending account options for medical and childcare expenses

• Robust free training access through LinkedIn Learning plus professional conference opportunities

• Tuition assistance

• Expansive employee discount program including athletic tickets

• Free access to UT Austin's libraries and museums with staff ID card

• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card

The Operations Manager will provide oversight of administrative functions for the Process Industry Practices (PIP) consortium to ensure operations are managed efficiently, in accordance with policy and law, and in concert with strategic objectives for the PIP sub-unit.

• Oversee the publication of PIP's 575+ Engineering Practices. Track new and revised Practices from development through distribution and report on the production schedule. Communicate with Function Team Leaders and key contributors to understand current work processes, identify areas to improve efficiency, and help implement process enhancements. Supervise editorial staff.

• Attend PIP quarterly meetings and Annual Conference in-person. Serve as representative of PIP administrative staff and internal operations. Participate as a non-voting member on assigned PIP teams and committees, keep abreast of issues and topics, and participate in discussions. Offer administrative support to PIP Function Teams and Committees. Prepare presentations and reports for use by PIP Director. Attend interim virtual PIP meetings, as required.

• Responsible for administrative support services. Relieve the Director by managing day-to-day operations of the PIP Office to ensure compliance with University policies. Coordinate annual space allocation and equipment inventory. Perform miscellaneous administrative tasks and other duties as assigned. Attend staff and other internal meetings. Complete professional development & training, as requested.

• Establish a quality control process to ensure editorial consistency. Audit published Practices for accurate listing on the PIP website and third-party distributor websites.

• Oversee PIP systems administration in support of developing and delivering PIP Practices. Facilitate system enhancements and application improvements. Negotiate related contracts and service agreements to ensure proper execution per University guidelines. Monitor data integrity and record-keeping. Maintain all equipment and software licenses. Supervise Systems Administration staff.

• Oversee PIP accounting, purchasing, budgeting, and expense analysis. Review and approve vouchers, purchase orders, and contracts. Review monthly account reconciliations and perform expense certifications. Develop annual operational budget with input from the Director for approval by the Finance Committee. Assist with QuickBooks and DEFINE data entry as needed. Supervise accounting staff.

• Coordinate with Function Team Leadership to assess needs and obtain resources for each team. Recruit volunteers from member companies for leadership positions. Enlist retiring volunteers as PIP Emeritus. Secure technical consultants and CAD providers as needed. Process related annual contracts and monthly invoices. Track and report on expenses.

• Coordinate with Function Team Leadership to assess needs and obtain resources for each team. Recruit volunteers from member companies for leadership positions. Enlist retiring volunteers as PIP Emeritus. Secure technical consultants and CAD providers as needed. Process related annual contracts and monthly invoices. Track and report on expenses.

• Performs other related duties as assigned.

• Bachelor's Degree with five years of relevant experience

• Three years of experience directly supervising staff

• Strong working knowledge of Microsoft Office Suite

• Excellent time management, project and planning skills

• Excellent written and verbal communication skills

• Ability to prioritize own work and work of others

• Ability to work effectively under pressure

• Ability to develop budget and reporting in QuickBooks and DEFINE

• Ability to establish strong working relationships with business contacts, especially technical contacts

Relevant education and experience may be substituted as appropriate.

• Five (5) years of experience working with volunteers

• Five (5) years of supervisory experience

• Experience designing and maintaining websites

• Experience in publishing and auditing third-party distributors

• Mastery of UT Austin's DEFINE and Workday systems

• Working knowledge of university purchasing and budgeting rules, procedures, and business systems

• Working knowledge of UT Austin travel rules, procedures, and business systems

• Working knowledge of UT Austin policies and procedures

$90,000 + depending on qualifications

• May work around standard office conditions

• Occasional, regular travel outside of Austin, Texas

• Periodically requires an irregular work schedule with longer than average workdays and work hours exceeding a regular work week. Some overtime, weekends, and holidays are possible

• 40-hour work week or 9/80 schedule as determined by the supervisor

• Hybrid work environment

• Repetitive use of a keyboard and mouse at a workstation

• Use of manual dexterity

• Ability to lift, push, and/or pull up to 40 pounds

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled into your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.