Administrative Specialist Sr
 Maricopa Community College district | |
life insurance, paid time off, sick time, long term disability, tuition reimbursement, 403(b)
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 United States, Arizona, Chandler | |
 Mar 24, 2025 | |
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Administrative Specialist Sr Job ID: 321199 Location: Chandler-Gilbert Comm College Full/Part Time: Full Time Regular/Temporary: Regular Hiring Salary Range $18.91 - $24.58/hourly, DOE Grade 110 Work Schedule Monday - Friday, 7:00 am - 3:30 pm Summer hours: Monday - Friday, 6:30 am - 5:00 pm Evening / weekends may be required Work Calendar 12 Months Maricopa Summary 10 Colleges. Unlimited Opportunities. The Maricopa County Community College District is one of the largest community college systems in the nation. Home to 10 individually accredited community colleges and 31 satellite locations, we proudly serve students in every corner of the Valley. Each day, our dedicated faculty, staff, and administrators, live out our vision- creating excellence in education for a better world. We focus on people-not profits. With 100% acceptance, zero rejections, and affordable tuition, we provide the flexibility and support our students need to succeed in and beyond the classroom. Discover how we're changing college. We don't just support our community-we help build it. We are the largest provider of workforce development training in the state. The activities of our colleges and their students support one out of every 28 jobs in Maricopa County. Learn about our economic impact. We believe our employees are our most valuable asset. Our 10 colleges and District Office support nearly 10,000 jobs and careers throughout Greater Phoenix. Join us in making a real difference in the lives of over 140,000 college students each year. Benefits Maricopa County Community College District (MCCCD) is committed to providing a competitive and comprehensive benefits program that supports our employees' and their families' health and well-being. Therefore, the MCCCD benefits support every stage of life and are designed to meet the diverse needs of our community. Explore the wide range of benefits and perks available to eligible employees at MCCCD: Affordable and Comprehensive Benefits Package:
Employee Health & Wellness Programs:
Job Summary This role provides a full range of administrative support to the management team and staff of Facilities Services at CGCC. Tasks (both general and confidential) will include general administrative tasks including, but not limited to, correspondence, telephone, scheduling, work order system management, budget and procurement processing, vendor management, general inventory, project research, facilitates reporting (development and presentation) and maintenance scheduling. The role is varied and broad in all that it encompasses. Essential Functions 30% - Assists with projects and activities, such as work request processing, staffing schedules, project evaluations and meetings; participates with staff in planning departmental activities; arranges meetings and (maintenance and non-maintenance) materials acquisition for staff, acts as liaison with other College and District departments and outside organizations 40% - Prepares and/or edits departmental narrative or statistical reports, procurement ledgers and requisitions including reconciling vouchers, presentations, schedules, handbooks and promotional materials; processes and monitors FMS requests and reports for various services, programs, supplies, mail, activities, official functions, etc.; maintains office supplies and equipment 10% - Greets visitors and responds to inquiries requiring a detailed knowledge of policies and procedures regarding the College and Administrative Office; takes minutes for facilities and college meetings; provides research on special projects 10% - Assists with maintenance programming and planning associated with systems (Routine, Planned, Preventative, Emergency) 10% - Attends departmental, college and/or district meetings/training; performs other related duties as assigned Minimum Qualifications Associate's Degree from a regionally accredited institution and two (2) full-time equivalent years of administrative office support or related experience providing a wide variety of secretarial, administrative office support and/or administrative coordination activities. OR An equivalent combination of the conferred degree and directly related full-time work experience as described above sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered. Desired Qualifications
Special Working Conditions
How to Apply Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application. Additional materials will not be accepted after the job posting has closed. Missing materials or incomplete employment history will not be considered. Please ensure your materials clearly provide the following information.
Posting Close Date Apply on or before April 13, 2025 to be considered. Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. EEO, Title IX, & Clery Act Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information. Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance." The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators. The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act. To apply, visit https://jobs.maricopa.edu/psp/MCPAHPRD/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1000&JobOpeningId=321199&PostingSeq=1 jeid-5b33fbde92c93545b31c5154786a1b1b | |