Proposal Coordinator

Bermello Ajamil, a Woolpert Company (BA) is seeking a Proposal Coordinator for its Coral Gables, Florida office. Ideal candidates will be experienced in proposal writing, specifically for the architecture, engineering, or construction industry. Should be self-motivated, organized, and creative with excellent written, verbal, and graphic design skills to support marketing and proposal activities. The person in this role will create, develop, plan, write, edit and proofread RFP/RFQ responses, proposals, and other marketing collateral of a moderately complex to complex nature.

Primary Duties:

Coordinate major, complex responses and review requests (RFP's, RFQ's, etc.) both critically and qualitatively for requirements.
• Develop proposal structure and creative content to meet requirements, and take a proactive and strategic role in ensuring that winning themes are developed and addressed.
• Utilize proposal management tools including outlines, matrices, and schedules to manage all aspects of proposal development, such as proposal strategy, content, and page count, as well as task assignments and divisions of responsibility including proposal development review meetings, client pre-proposal conference meetings, and Q&A deadlines.
• Facilitate communication and information distribution with teams including client correspondence and amendments to ensure compliance and accuracy of bid content.
• Source and integrate technical content provided by various authors into a cohesive, compelling, and well-written narrative aligned with winning themes.
• Utilize graphics and visual tools to design creative layouts.
• Partner in the development of interview presentation materials.
• Maintain accurate Project & Proposal Database.

Other Duties:

• Develop, write, and maintain marketing information systems and records including staff resumes, project profiles and photography, project and corporate references, technical data, proposal graphics, conference calendars and other standard materials
• Prepare compelling project and company content for press releases, social media marketing, brochures, website and mail, ensuring that messages are supportive of and consistent with marketing strategies.
• Provide support to the Relationship Management Team (brochures, award submissions, project listings, etc.)

• A four-year degree in technical writing, English, marketing, communications, or similar field is preferred.
• Proficiency with Adobe CC (InDesign, Photoshop, and Acrobat) and MS Office 365 programs (Outlook, Word, Excel, OneNote, and PowerPoint) required.
• Minimum 3 years' experience with proposal writing in the architectural/ engineering/construction (AEC) industry is strongly preferred.
• Self-starter, results-driven individual with the ability to work independently.
• Excellent written and verbal communication skills required.
• Must be highly organized and versatile.
• Skilled in developing visuals/infographics/graphically designed layouts.
• Strong attention to detail required.
• Ability to develop and maintain effective relationships with a broad group of stakeholders to foster trust and partnership.
• Familiarity with databases preferred.

Unique Benefits

Certified as a Great Place to Work, Woolpert is one of the fastest growing architecture, engineering, and geospatial (AEG) companies in the world. With over 60 offices and countless projects around the globe, Woolpert makes a real difference at home and abroad. In addition to offering competitive pay, we provide employees with a robust set of unique benefits, including:

• Diverse experiences: Work on meaningful projects that improve quality of life around the world.
• Freedom to work program: Set your own schedule and location (as appropriate).
• Principal program: Earn the opportunity to become an owner of the firm.
• Generous vacation policy: Take time off when it makes sense for you.
• Career development: Explore a wide range of learning and growth opportunities within and across industries.
• Health, life, vision, and dental insurance: Cover all your medical bases.
• Paid sick time, fitness reimbursement, pet insurance, identity protection, technology stipend, employee assistance program, and more: Choose the benefits that work best for you.

Level up your career with Woolpert. Apply today and join our team to help shape the future of tomorrow!

Why Woolpert?

Woolpert is looking for supportive, goal-oriented, and career-minded individuals who are, or are looking to become, industry leaders in their fields. We blend design excellence with innovative technology and geospatial applications to deliver exceptional value to our clients. When you join us, you'll join a team of experts who are passionate about their work and dedicated to building the next generation of industry leaders. Woolpert embraces progress and innovation, creating limitless opportunities for your career growth.

Our vision: http://woolpert.com/about-us/

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

To all agencies: Please, no phone calls or emails to any employee of Woolpert or any of our subsidiaries about this requisition. All resumes submitted by search firms/employment agencies to any employee at Woolpert via-email, the internet or in any form and/or method will be deemed the sole property of Woolpert, unless such search firms/employment agencies were engaged by Woolpert's Talent Acquisition Team for this requisition and a valid agreement is in place. In the event a candidate who was submitted outside of Woolpert's applicant process is hired, no fee or payment of any kind will be paid.