Billing Manager
 Vaco | |
$100,000.00 - $120,000.00 / yr
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 United States, New York, Long Island City | |
 Mar 27, 2025 | |
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Client: Building Services/Management Organization Role: Billing/AR Manager Salary: $100,000 - $120,000/annually + Benefits Location: Long Island City, NY - *Hybrid - 3 days a week in office* Job Description: We are seeking a detail-oriented and experienced Accounts Receivable / Billing Manager to join our finance team. The ideal candidate will be responsible for managing the entire accounts receivable cycle, overseeing the billing process, and ensuring accurate and timely invoicing for our clients. In addition, this position requires proficiency in NetSuite, as you will leverage this system to streamline operations, manage accounts, and produce financial reports. The role involves leadership responsibilities, collaborating with cross-functional teams, and ensuring compliance with company policies. Key Responsibilities: * Accounts Receivable Management: o Oversee daily AR activities, including invoicing, payments, collections, and account reconciliations. o Monitor and manage aging reports, ensuring timely follow-up with clients on overdue accounts. o Review and resolve any billing discrepancies or payment issues with customers. o Maintain accurate customer records, ensuring proper documentation for all transactions. * Billing Process: o Manage the accurate and timely issuance of invoices for goods/services rendered in accordance with contractual agreements. o Develop and implement billing procedures, ensuring compliance with company policies and industry standards. o Coordinate with sales, customer service, and project management teams to ensure accurate billing based on customer contracts and project milestones. * NetSuite Expertise: o Utilize NetSuite to manage AR transactions, generate reports, and ensure proper integration with other financial systems. o Maintain the integrity of the AR module in NetSuite by regularly updating customer data and ensuring proper coding and classification of transactions. o Prepare monthly, quarterly, and annual reports related to accounts receivable, highlighting key metrics and aging data. o Collaborate with the finance team to ensure accurate month-end and year-end close processes related to AR. * Team Leadership & Collaboration: o Supervise and mentor accounts receivable and billing staff, providing guidance and training as needed. o Collaborate with internal teams to ensure smooth and accurate processing of transactions. o Assist with internal and external audits, providing necessary documentation and explanations of AR and billing processes. * Compliance & Reporting: o Ensure adherence to financial controls, company policies, and regulatory requirements. o Support management with ad hoc financial reports and analysis related to accounts receivable and billing. o Monitor cash flow and support efforts to improve working capital and reduce days sales outstanding (DSO). Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses. | |