Event Planner

If you're passionate about building a better future for individuals, communities, and our country-and you're committed to working hard to play your part in building that future-consider WGU as the next step in your career.

Driven by a mission to expand access to higher education through online, competency-based degree programs, WGU is also committed to being a great place to work for a diverse workforce of student-focused professionals. The university has pioneered a new way to learn in the 21st century, one that has received praise from academic, industry, government, and media leaders. Whatever your role, working for WGU gives you a part to play in helping students graduate, creating a better tomorrow for themselves and their families.

The salary range for this position takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs.

At WGU, it is not typical for an individual to be hired at or near the top of the range for their position, and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is:

Job Description

As an Event Specialist on the University Events Team, you will be part of a dynamic and supportive team that helps plan and execute large-scale events nationwide. These events unite the university community and promote collaboration, innovation, and networking. If you enjoy working with a team, thrive in fast-paced environments, and love being involved in different aspects of event planning, this could be the perfect role for you. You will gain hands-on experience in a collaborative setting and contribute to memorable events that impact thousands of people.

Essential Functions and Responsibilities:

• Inbox Management: Oversee a shared team inbox for multiple events, ensuring timely and professional responses to incoming calls and emails.
• Event Registration: Coordinate RSVP processes for events, handle regular event reporting, and manage event communications.
• Event Support: Assist event planners with vendor and logistical coordination for various events.
• Expense Tracking & Procurement: Collaborate with the event planner to track event-related expenses, submit invoices, request purchase orders, and follow up on payments as needed.
• Specialization: May take ownership of specific areas of specialization across all events.
• On-site Event Support: Provide logistical assistance during events as assigned by event planners.
• Team Collaboration: Work with team members on assignments such as event registration, catering, travel coordination, and faculty support.
• Customer Service: Provide excellent customer service by answering calls, returning emails, and assisting attendees with inquiries and needs.
• Other Duties: Perform additional tasks as assigned.

#LI-VB1

Skills & Qualifications:

• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and deadlines in a fast-paced environment.
• Excellent communication skills (both written and verbal) and a friendly, professional attitude when interacting with team members and event guests.
• Comfortable using Microsoft Office and cloud-based tools like SharePoint.
• Comfortable using event registration software.
• Ability to work both independently and as part of a team.
• Customer service experience is a plus, especially in event-related or office settings.
• Problem-solving skills and a can-do attitude in overcoming challenges.

Minimum Qualifications:

• High school diploma required; bachelor's degree preferred
• 2+ years of office experience
• 1+ years of event-related experience

Physical Requirements:

• Ability to sit or stand for long periods, perform desk-based tasks, and carry out event-related physical tasks, including lifting up to 25 pounds.
• Travel will be required for events, along with working evenings and weekends.

Location:

• Salt Lake City Office (on-site work required)

Position & Application Details

How to Apply: If interested, an application will need to be submitted online. Internal WGU employees will need to apply through the internal job board in Workday.

Additional Information

Disclaimer: The job posting highlights the most critical responsibilities and requirements of the job. It's not all-inclusive.

Accommodations: Applicants with disabilities who require assistance or accommodation during the application or interview process should contact our Talent Acquisition team at recruiting@wgu.edu.

Equal Employment Opportunity: All qualified applicants will receive consideration for employment without regard to any protected characteristic as required by law.