Financial Analyst
 Spectraforce Technologies | |
 United States, Pennsylvania, West Point | |
 Apr 15, 2025 | |
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Financial Analyst 12 months West Point, PA 19486 The secondary location is Rahway, NJ. The manager's group will be technically in office 4 days onsite and 5th day WFH Qualifications Education Required: BA/BS Required Experience: * Minimum of 3 years relevant work experience * Highly organized, with excellent attention to detail and follow-through * Demonstrated ability to work effectively in a collaborative environment with diverse cross-functional teams * Proven track record of managing a high volume of transactional/financial work with accuracy and efficiency * Able to prioritize work effectively and relate daily tasks to larger project deliverables * Proficient in Excel and Power BI; comfortable working with other IT tools and applications (Microsoft Teams, SharePoint, PowerPoint, Spotfire) * Adept at both data entry and generating reports. Excellent communication skills, both verbal and written. Preferred Experience: * Scientifically conversant in basic biology and pharmacology principles, preferably with industry experience as a bench scientist * Working knowledge of ERP systems for managing POs and invoicing * Experience authoring Standard Operating Guidelines/Procedures (SOGs/SOPs) * Prior experience managing confidential information Responsibilities This individual contributor role will be responsible for a high volume of transactional activities associated with scientific services and tissue acquisition from external parties for Discovery R&D. * Primary responsibilities will include issuing purchase orders (POs), confirming invoices, and tracking expenses against forecast for third party spend with accuracy and high attention to detail. * This role will report into an Operations team and work in a matrix environment, interacting with MRL Scientists, Finance, Procurement, Business Development & Licensing (BD&L) transaction managers, and third parties. * The successful candidate is expected to learn and utilize IT applications and financial systems to track ongoing work, monitor payments, enter accruals, and provide reports to functional area leadership. * In addition, it is expected that the candidate will develop sufficient expertise in these tools and processes to effectively troubleshoot issues, propose solutions for workflow improvements, and document best practices. Transactional Support * Process requests and enable execution of research studies at external parties and academic collaborators * Ensure project details for external work are entered accurately in relevant IT systems * Verify contracts and license agreements with outside parties before initiating work * Initiate POs based on predefined scopes of work and communicate to relevant stakeholders * Verify project deliverables with MRL scientists before triggering invoice approvals * Maintain accurate records for all open POs, incremental payments, accruals, and close-out activities under tight timelines * Manage POs for acquisition of human biological samples and BD&L agreements * Verify and document the continued need for annual research-use licenses and recurring payments * Triage contract expiry and annual check-in notifications * Promote adherence to corporate policies to ensure compliance and protection of company assets IT Systems/Tools * Ensure timely updates to forecasting/financial tracking and data analytics tools * Compile and distribute monthly reports from financial tracking tools * Develop subject matter expertise (SME) in all tools and workflows that support the operational processes * Troubleshoot tool or workflow issues associated with PO generation, invoice reconciliation, and third-party payments * Author and update process guidance documents, and communicate best practices for PO and invoicing workflows Collaboration/Communication * Develop and foster effective working relationships with Operations team members and the broader Externalization Management Group (EMG) * Take a customer service-minded approach to enabling PO and invoicing activities * Independently seek solutions to problems and negotiate mutually agreeable action plans * Keep stakeholders informed of the status and progress of transactions in a timely manner * Communicate with third parties/academic institutions to ensure timely invoice submission * Collaborate with internal and external stakeholders in flexible business hours given time zone differences | |