PROCUREMENT OFFICER 1 - 04152025-66565

Job Information

LOCATION OF (1) POSITION(S) TO BE FILLED: TENNESSEE DEPARTMENT OF TRANSPORTATION, DISTRICT 27 ADMINISTRATION/MAINTENANCE /CONSTRUCTION/GARAGE, CUMBERLAND COUNTY

This position is in Region 2 Division - District 27 Garage Section.

Qualifications

Education and Experience: Graduation from an accredited college or university with a bachelor's degree.

OR

Graduation from an accredited college with an associate degree and two years of increasingly responsible procurement related work.

OR

Education equivalent to graduation from a standard high school and four years of increasingly responsible procurement related work.

Substitution of Experience for Education: Additional qualifying experience may be substituted for the required education on a year-for-year basis.

Substitution of Education for Experience: Additional course work from an accredited college or university may be substituted for the required experience on a year-for-year basis.

Necessary Special Qualifications: None.

Overview

Under general supervision, is responsible for procurement work of average difficulty; performs related work as required. This is the entry class in the Procurement Officer sub-series. An employee in this class is responsible for purchasing, issuing, and storing materials, supplies, and equipment at an institution or assists in the procurement duties for a department or major section. This class differs from that of Procurement Officer 2 in that an incumbent of the latter is responsible for work of greater scope and complexity.

Responsibilities

1. Analyzes all purchases to ensure they meet all departmental, state, and federal guidelines and justifies purchases through documentation.
2. Writes product specifications for use in bidding competitively with vendors for supplies, equipment, and services. Conducts research in order to locate vendors and make product comparisons.
3. Locates or identifies ordering errors and chooses the best solution to address the issue. Communicates with vendors and staff to resolve discrepancies, disputes, and grievances.
4. Prepares service contracts and screens purchase orders for accuracy and proper justification. Receives supplies, monitors payments and invoices to ensure vendors receive payment, and follows up on late shipments with suppliers to determine causes.
5. Prepares a variety of records and reports such as letters to vendors, purchase orders, service contracts, and other operating records and reports. Maintains current and accurate inventories of supplies and equipment to ensure the best use of state resources and tags state property as needed.
6. Monitors all contract periods for updates and expirations in order to ensure correct procedures are followed. Researches product specifications and price information in order to best allocate state resources.
7. Continually communicates with staff throughout the state to ensure all areas of the procurement process are accurate and completed.

Competencies (KSA's)

1. Administration and Management
2. Clerical
3. Customer and Personal Service

1. Active Learning and Listening
2. Critical Thinking
3. Mathematics
4. Reading Comprehension
5. Negotiation

1. Deductive Reasoning
2. Number Facility
3. Information Ordering
4. Written Comprehension
5. Inductive Reasoning

Tools & Equipment

1. Personal Computer
2. Multi-Function Printer
3. Telephone
4. Calculator