Onsite Corporate Event Coordinator (Summer Temporary Position)

GP Strategies Corporation is one of the world's leading talent transformation providers. By delivering award-winning learning and development solutions, we help organizations transform through their people and achieve meaningful change. GP Strategies has delivered our innovative consulting, learning services, and talent technology solutions to over 6,000 organizations globally.

From our global experience working across thousands of projects and initiatives over the past 55 years, we've learned that relationships, business, work, innovation, strategy, and transformation are all about people. And, to put it simply, GP Strategies is about our people - an extensive global network of learning experts. Additional information can be found at www.gpstrategies.com.

We are seeking several Onsite Event Support Coordinators to assist in the seamless execution of a corporate summer event. The ideal candidate will be energetic, organized, and passionate about providing excellent service to ensure a memorable experience for all attendees.

The event is onsite at a large financial institution in Jersey City, NJ. The schedule is June 16th - July 3rd (approximately 5-6 hours per day) and the event coordinator will mostly be working remotely during this time to prepare for the upcoming onsite event. The onsite event runs from July 7th - August 8th and it's an eight hour day. Start and end times could vary but the event ends at 6 p.m. daily.

Responsibilities:

• Learner Assistance: Direct participants to their rooms, provide information, and respond to inquiries.
• Logistics Coordination: Help manage the flow of participants, distribute materials, and handle immediate issues or concerns.
• Instructor Support: Assist instructors and speakers with their needs: Greet speakers and direct them to be mic'ed up, Confirm all materials are prepared for the day (slide decks formatted/provided to appropriate team), Make announcements as needed, Room is set up as required, Assist with mic running during Q&A sessions
• Catering: Ensure catering has arrived. Monitor to ensure appropriate groups are accessing. Raise any issues to event manager
• Safety and Cleanliness: Maintain cleanliness and order in the event venue, and help enforce event rules and regulations. Escalate any safety concerns immediately.
• Customer Service: Provide excellent customer service to guests and handle any special requests or duties as assigned by the event manager.
• Event Software: Assist with real time updates to participants and agenda changes in the event management software.
• Other Duties: Perform other duties as assigned by the event manager.

Qualifications:

• Previous experience in customer service and event support desired
• Excellent communication and interpersonal skills.
• Ability to work as part of a team and handle multiple tasks efficiently.
• Strong organizational skills and attention to detail.
• Ability to remain calm and professional in a fast-paced environment.
• Professional attire required at the event.

With more than 4000 employees in over 30 countries, diversity at GP Strategies is second nature! Beyond our locations, our culture focuses on performance and revolves around respect, fairness, and working collaboratively to achieve our goals. We support our People, no matter who they are or where they are from, because we all have valuable and unique perspectives and approaches. That's how great ideas are born, which enable us to work smarter.

GP Strategies is committed and proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth and related conditions, sexual orientation, and gender identity), national origin, age, veteran status, disability, or any other federally protected class.

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