Proposal Specialist

Gannett Fleming
:$75,000 - $105,000
life insurance, parental leave, tuition reimbursement, 401(k)
United States, California, Santa Ana
Apr 18, 2025
What You Will Do: GFT is seeking a Proposal Specialist to join our Business Development & Marketing team in either Santa Ana, Long Beach or Irvine! This role follows a hybrid work model, requiring regular attendance at our Santa Ana office. GFT Shared Service Services team, which includes Human Resources, Legal, Accounting & Finance, IT Services and Marketing & Communications, are essential for managing and supporting the company's global operations. Shared Services are part of a broader strategy to transform the business and improve efficiency. The support of this amazing team of professionals, is the backbone of our ability to deliver infrastructure consulting and design services. In this capacity, the successful candidate will be responsible for the following: Schedules, facilitates, and documents simple proposal kick-off and color review milestones in accordance with best practices for proposal development. Work is closely monitored and overseen by Manager for accuracy, timeliness, quality, etc. Compiles and distributes meeting notes, action items, and review comments from all proposal meetings. Performs detailed analysis of Advertisement, SOQ, and RFP requirements; prepares compliance matrices/outlines and schedules and coordinates tasks for the proposal team. Communicates and follows up on technical team content development deadlines. Coordinates proposal resources (project management/technical team input, proposal support, subconsultant input, graphics/print teams, and corporate input [such as legal, HR, and financial]). Identifies and prioritizes tasks, develops proposal production schedules for review by Manager. Reviews all work product, ensures completions of assignments, and adherence to internal best practices and quality control objectives. Edits and reviews technical sections. Ensures incorporation of all changes from review meetings. Enters key proposal data/milestones into CRM. Supports sales interview teams, if needed, with Senior Manager oversight. Collaborates with graphic designers to develop proposals and presentations. Education \| Experience: What you will bring to our firm: Degree in marketing, journalism, communications, business or applicable field or a technical/scientific discipline related to Gannett Fleming's core business Minimum 3 years of combined prior proposal experience is required, including a progressively increasing level of responsibility during the past year, minimum Experience preparing proposals for capital public works projects and government agencies in California, such as Caltrans, Metro, BART, etc., is strongly desired What we prefer you bring: 1-2 years of experience with RFP responses and some section writing experience. Exposure to architectural, engineering, design, and/or construction management services for transportation, facilities, and/or environmental market sectors required Excellent leadership, professional writing/editing, communication, and organizational skills required Strong ability to perform multiple tasks concurrently and work in fast-paced environment when required High competency in not only MS applications but also Adobe Creative Suite applications. Compensation: The salary range for this role is $75,000 - $105,000. Salary is dependent upon experience and geographic location. Featured Benefits: * Hybrid (in-person and remote) work environment. * Comprehensive benefits package including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance. * Tax-deferred 401(k) savings plan. * Competitive paid-time-off (PTO) accrual. * Tuition reimbursement for continued education. * Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations * Incentive compensation for eligible positions. Company Overview: At GFT, a privately held AEC firm, we innovate where transportation, water, power, and buildings converge. We call this the Infrastructure of Life. We measure our success by the strength of our relationships - that's why we're the employer of choice for 5,000+ of the industry's brightest engineers, planners, architects, inspectors, designers, and more. Our clients choose us for our expertise and prefer us for our nimble approach, creativity, and personal touch. Backed by over a century's experience, together we're building a lasting legacy for future generations: stronger communities, a healthier planet, and better lives. GFT: Ingenuity That Shapes Lives GFT is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans' status or other characteristics protected by law. Unsolicited resumes from third party agencies will be considered the property GFT. Location: Santa Ana ; Long Beach ; Irvine Working Hours: 8 AM - 5 PM Employment Status: Full-time Salary Range:$75,000 - $105,000 Salary dependent upon experience and geographic location CALIFORNIA APPLICANTS Applicants in the County of Los Angeles - Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. Applicants in the City of San Francisco - Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Applicants in the State of California - Qualified applications with arrest or conviction records will be considered for employment in accordance with the California Fair Chance Act. Gannett Fleming TranSystems does require the successful completion of a criminal background check for all advertised positions.