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Job Summary
This position will support the Controller's Office team by performing a variety of accounting and clerical assignments.
Essential Job Duties
- Prepare and record journal entries in Oracle to record or reclassify related account transactions.
- Post transactions in Oracle, including cost transfers, manual usage entries, and budgets.
- Prepare reports for financial services management and Advancement and Alumni Relations.
- Scan and save various types of documents into RADR, the document repository, according to set conventions.
- Perform research in order to assist with review, reporting, responding to inquiries and problem solving.
- Perform miscellaneous clerical assignments, such as file management and validating data.
- Other duties as assigned.
Basic Qualifications
- High school degree or equivalent, and a minimum of 1 year of related experience.
- Experience with MS Office programs, Outlook, Word, and Excel, and an understanding of accounting systems.
- Ability to carry out instructions received in either verbal or written form.
- Ability to learn and apply available tools and procedures.
- Demonstrated attention to detail and focus on accuracy and completeness of work.
- Excellent organizational and follow up skills, oral and written communication skills, and interpersonal skills.
- Ability to manage and prioritize multiple tasks and deadlines.
- Flexibility in dealing with changes in approach and/or deliverables.
- Ability to work independently, to set priorities among competing demands with minimal supervision, and meet deadlines.
- Motivated, self-starter, with strong analytical and problem solving skills.
Preferred Qualifications
- Experience with Oracle and Cognos.
- Experience with Excel advanced functions.
- College level coursework in Accounting.
Required Documents
Hiring Range
$21.50 - $24.25 Per Hour
The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.
As one of the largest employers in Pasadena, CA, Caltech is committed to providing comprehensive benefits to eligible employees and their eligible dependents. Our benefits package includes competitive compensation, health, dental, and vision insurance, retirement savings plans, generous paid time off (vacation, holidays, sick time, parental leave, bereavement, etc.), tuition reimbursement, and more. Non-benefit eligible employees will have access to some benefits such as onsite counseling and sick time. Learn more about our benefits and staff perks.
EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, or national origin, disability status, protected veteran status, or any other characteristic protected by law.
Caltech is a VEVRAA Federal Contractor. To read more Equal Employment Opportunity (EEO) go to eeoc_self_print_poster.pdf. Disability Accommodations
If you would like to request an accommodation in completing this application, interviewing, or otherwise participating in the employee selection process, please direct your inquiries to Caltech Recruiting at employment@caltech.edu.
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California Institute of Technology
vision insurance, parental leave, paid time off, sick time, tuition reimbursement
Apr 25, 2025