Operations Specialist

University of New Mexico
Monthly: $3,660.00 - $4,901.87
life insurance, remote work
United States, New Mexico, Albuquerque
1 University Of New Mexico (Show on map)
May 03, 2025
Requisition ID req33221 Working Title Operations Specialist Position Grade 11 Position Summary The UNM Department of Psychiatry & Behavioral Sciences is seeking a highly motivated and detail-oriented individual to serve as their operations specialist. The successful candidate will have excellent problem-solving, communication, and organizational skills while valuing great customer service in a busy administrative office. The operations specialist will be responsible for the design, development and maintenance of projects to improve operational efficiencies across a large, multi-faceted department with clinical, academic, research, and community missions. Projects may consist of creating and maintaining constituent databases, website maintenance, faculty HR and evaluation processes, facility improvements, administrative improvements and process automations. Will organize and coordinate the implementation of project plans to ensure compliance and timeliness as well as maintenance and improvement of operating efficiency for projects such as clinical contracting, space management, building maintenance and remodeling, and external contracts. The candidate should have a p-card or the ability to obtain one to budget and reconcile accounts. Some duties will include: Create and maintain Smartsheet dashboards, databases and contact lists Support website maintenance Project Management Meeting coordination Creating marketing materials, brochures, newsletters Oversight and coordination of building maintenance Space allocation Coordinating office supplies and services, telecommunications, surplus management File retention management Misc. travel arrangements The Department of Psychiatry & Behavioral Sciences is a large, multi-division department within the UNM School of Medicine. We provide excellent, innovative education to residents, medical students, and health professionals; the highest quality clinical mental health care to the citizens of New Mexico; and pursue outstanding multidisciplinary research that helps solve important health problems. Learn more about us at https://hsc.unm.edu/medicine/departments/psychiatry/ See the Position Description for additional information. Conditions of Employment Minimum Qualifications High school diploma or GED; at least 7 years of experience directly related to the duties and responsibilities specified. Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis. Preferred Qualifications Advanced skills in MS Office and Smartsheet Demonstrated project coordination and administrative experience including purchasing Strong interpersonal and communication skills and ability to work with various constituents including faculty, staff, and students Demonstrated experience organizing resources and establishing priorities Experience with website maintenance (Cascade) Experience with building and equipment maintenance Additional Requirements Campus Health Sciences Center (HSC) - Albuquerque, NM Department Psychiatry Administration (451B) Employment Type Staff Staff Type Regular - Full-Time Term End Date Status Exempt Pay Monthly: $3,660.00 - $4,901.87 Benefits Eligible This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information. ERB Statement As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid. Background Check Required Yes For Best Consideration Date 5/12/2025 Eligible for Remote Work Yes Eligible for Remote Work Statement This position may be eligible for hybrid remote work after successfully meeting probationary period and training. Application Instructions Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application. To be considered, applicant must supply: 1. A complete on-line application including hours worked for each position; 2. Cover letter with summary of relevant experience and why qualified for position,; 3. Current resume; 4. Three professional references, preferably supervisory. Selected candidate must also supply official transcripts and/or proof of meeting minimum job requirements. *Positions posted with a Staff Type of Regular* or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.** The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class. The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.