Event Coordinator

Event Coordinator works closely to support the Event Planner with the planning, facilitation, and execution of client events

Interfaces with the client, operations team, and corporate departments as necessary.
• Assist the Event Planner with the planning and execution of events including employee engagement activities, team meetings, milestone celebrations, holiday, and social events.
• Research and coordinate with vendors and suppliers to acquire necessary services and activities for events. Process required
• paperwork including contracts, agreements, insurance certificates, and payment confirmations.
• Assist with the facilitation of logistics for all events, including space assignments, venue preparation, visitor registrations, catering, entertainment, equipment, and decor.
• Evaluate potential locations, providers, vendors, and other professionals frequently to determine viability for future events and build a personal knowledge base to better serve clients.
• Perform post-event tasks promptly such as post event satisfaction surveys, reviewing invoices and billing statement and maintaining photo libraries from events.
• Responsible for continual communication / interaction with the Event Planner, Facilities Manager and clients relating to the planning and facilitation of event.
• Ability to provide efficient, timely, reliable, and courteous service to customers.
• Provides clear communications and progress reports regarding all aspects of events.

PHYSICAL DEMANDS/MENTAL QUALIFICATIONS

• Requires being on-site 5 days/week and ability to work extended hours as needed for evening events.
• Some travel may be required to facilitate local off-site event.
• Mental qualifications include ability to perform all responsibilities efficiently and effectively.
• Physical activity including bending, reaching, lifting (up to 50 lbs.) and prolonged periods of sitting or standing.

• High school Diploma or equivalent
• Previous experience with coordinating and/or facilitating events, preferably in a corporate setting. * Hospitality and/or food service operations experience a plus
• Proficient in Microsoft Office Suite applications (Outlook, Word, Excel, Ppt)
• Ability to ensure that quality and production standards are met.
• Ability to meet deadlines and understand the time issues involved in records request handling.
• Ability to work extended hours as required.
• Advanced customer service skills, professional attitude, and appearance.
• Advanced organizational, administrative, record keeping and time management skills.
• Excellent written and oral communication skills.
• Must be detail oriented and able to manage multiple projects at the same time.
• Strong team approach to business.

What We Offer

• An opportunity to join an established team and be part of a successful and proven global organization!
• A competitive compensation program!
• Large Company Benefits: Medical/Dental/Vision/401K with a competitive company match!
• Employee discounts on Canon products & vendor discount programs for employees!
• World-Class Training & Career Development Programs!