Document Management Coordinator I or II

UNS Energy Corporation, headquartered in Tucson, Arizona, is a subsidiary of Fortis Inc., the largest investor-owned electric and gas distribution utility in Canada. Our public utility subsidiaries, Tucson Electric Power Company, UNS Electric, Inc. and UNS Gas, Inc., power our economy by providing electric and gas service to nearly 700,000 customers in Arizona.

We embrace a spirit of giving, dedicated to improving quality of life in the communities we have served for generations, and in TEP's case, since the 1890s. We're building a cleaner, greener grid, with more wind and solar power than ever before, while maintaining safe, reliable, and affordable service.

Our culture is rooted in shared core values that define how we work and who we are. Our team of innovative professionals bring their authentic selves to work each day to power our vision and make a difference.

We create opportunities for employees to thrive through:

• Continual growth: In an industry changing faster than ever before, our commitment to professional growth and leadership development means we never stop challenging ourselves to explore new possibilities.
• Active Engagement: We support a collaborative environment, with peer-to-peer learning and employee-driven groups that foster an inclusive culture.
• Total compensation: UNS Energy Corporation also offers a competitive compensation and benefits package that includes a 401k plan with a generous company match and additional non-discretionary employer contribution, affordable individual and family health insurance plans, tuition assistance, life insurance, long-term disability insurance and much more.

Hear from some of our employees, here and here.

Position Description
Maintains and coordinates drawings and records and other documentation for Power Production Engineering projects supporting Maintenance and Operations construction activities. Acts as administrator for the engineering project documentation logistics. Responsible for electronic drawing storage and quality control.

Position-Related Responsibilities

• Coordinates and tracks the project engineering documentation packages as they move through the various developmental and approval stages.
• Coordinates engineering drawing packages with Reproduction services.
• Develops and issues secured documentation file packages as required by engineering design projects.
• Provides research, monitoring and tracking services for drawings files to assure documents are available in a timely manner.
• Controls and Assigns drawing and facility numbers per TEP Engineering drawing number standard.
• Maintains engineering files, records, databases, manuals, books, procedures etc. required to keep these documents current and accurate.
• Initiates/Oversees the electronic imaging process of documents and engineering drawings. Maintains and organizes all engineering drawings. This includes updating original engineering drawings, updating the computer logs, manual and electronic management systems.
• Tracks drawing reviews and approvals to ensure they are processed in a timely manner
• Examines CAD files to verify the conformance with TEP CAD standards.
• Confers with document originator or engineering consultant liaison personnel to resolve discrepancies and compile required changes to the document.
• Understands document metadata requirements and verifies all required data
• Prepares reports, curves, graphs, and data analyses as required for all departments.
• Maintains departmental equipment history records and provides historical and forecast data necessary to implement budget and cost control measures.
• Develops both special and weekly/monthly reports, such as as-builts backlogs, projected workloads, staffing availability, equipment history, maintenance costs and staffing to complete job items.
• Evaluates and recommends changes in methods and procedures in assigned area of responsibility. Creates cost justifications to implement recommended changes.
• Interacts with the Operations, Maintenance, Engineering Departments, and performs other special assignments as requested.
• Develops and maintains positive, productive relationships with clients to ensure processes and solutions are integrated.
• Prioritizes and schedules requests to ensure best practices and customer needs are met.
• Provides training on the T&D Engineering project documentation process and drawing management systems as requested.
• This position may provide services to affiliates of the Company subject to the UNS Energy Code of Conduct and the related Policies and Procedures.

Knowledge, Skills and Abilities
(Equivalent combination of education and experience may be considered)
Level I
Minimum Qualifications:

• Two (2) years in Engineering document management and drawing quality control experience.
• Proficient with AutoCAD and electronic drawing quality control methods.
• Must be detail oriented, accurate and organized.
• Must possess excellent written and verbal communication skills.
• Excellent organizational and time-management skills.

Preferred Qualifications:

• Progression towards completion of Associates of Science in Business or CAD
• Proficiency in personal computer applications, including Microsoft Word, Excel, Access, PowerPoint, Project, AutoCAD, Vault Pro, Laserfiche, Bluebeam and Maximo is desirable.
• Familiarity with Engineering drawing procedures, filing systems and Engineering documentation processes.
• Experience with design/build and retrofit projects.
• Ability to interact effectively with technical departments.

Level II
Minimum Qualifications:

• Minimum qualifications of Level I plus:
• Completion of Associates of Science in Business or CAD.
• Minimum of four (4) years of relevant experience in Engineering document management and drawing quality control experience.
• Experience with design/build and retrofit projects.
• Ability to interact effectively with technical departments.
• Proficiency managing medium projects with minimal supervision.

Preferred Qualifications:

• Bachelor's degree (or equivalent) and specialized course work.
• Recent power plant/utility experience.
• Understanding of departmental and company terminology, programs, and procedures.
• Familiarity with Engineering drawing procedures, filing systems and Engineering documentation processes.
• Ability to provide training and instruction on Document Control processes and electronic tools.
  

Pay Rate: Salary determined based on candidates experience and qualifications.

All job offers are contingent on successful completion of a pre-employment drug screen and background check.

California Job Applicants - click here to see our Job Applicant Privacy Notice.