Office Manager

Bachelor's degree in business administration, public administration, or related business area; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
-Ability to utilize discretion in the workplace and stay objective while interacting with their supervisor, Office of Student Activities staff, students, and NC A&T State University faculty, staff, and visitors.
-General knowledge of the principles and practices of developing and implementing campus programs.
-Ability to stay focused, be a self-starter, possess exemplary time management and organizational skills, take responsibility for task management.
-Ability to serve a diverse population in a courteous manner.

The position will serve as the primary management assistant to the Executive Director of Student Activities & Campus Involvement. Position will administer and manage the business and financial affairs of the Office of Student Activities. Position will assist in managing and reporting for 10 budgets as well as assisting with procurement card and travel card reconciliation, student worker payroll, purchasing, inventory control, tax fringe benefit reports and other closely related work.

The Office of Student Activities oversees the development and organization of the university's primary extra-curricular programs. These areas include Student Government, Campus Programs, the Fraternity & Sorority system and Club & Organizations, as well as university wide events such as Homecoming & other large-scale events.

Essential duties and responsibilities include but are not limited to the following: Assist with the daily financial operations of the office. Provide assistance with planning and implementation of programs and activities. Ability to manage and improve business processes and operations by ensuring continuity and integration of policies and procedures. Ability to develop long- and short-term goals and objectives that support the business functions. Provide assistance with planning and implementation of programs and activities.

Ability to plan and monitor the use of expenditures to meet organizational objectives and compliance. Ability to prepare budget documents and reports. Ability to allocate resources, plan procurement, and oversee budgets and contracts to ensure fiscal stability of the organization. Manage calendars, create files, monitor Student Activities budgets and expenditures, generate requisitions for areas under Student Activities, keep accurate budget records, make purchases, reconcile accounts, complete travel and procurement card documents for staff members, compile and track contracts, photocopy, maintenance of an accurate filing system, databases and files, word processing, order supplies and equipment, process mail and compile information for reports.

Provide fiscal, administrative and clerical support for the Office of Student Activities, including answering phones, greeting visitors, providing front desk support; serve as first contact with students. Meet and greet students, provide information about programs and events, promote and assist student involvement in programs and activities. Transcribe minutes for meetings. Develop and maintain collaborative relationships with other North Carolina A&T State University departments, faculty, staff, students, visitors, and campus groups. Ability to clearly and concisely convey information orally or in writing to individuals or groups to ensure that they understand the information and the message. Ability to listen and respond appropriately to others using the appropriate media (e.g. email, presentations, etc.).

Demonstrated proficiency at an intermediate level using standard office software applications, including Word, Excel, and PowerPoint. Additionally, initiate purchase requisitions using Aggie Mart, access Banner Student and Banner Finance, and make edits to Student Activities websites.

You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application. Applicants seeking Veteran's Preference must attach a DD 214 form. Certificate of Release or Discharge from Active Duty with your application during the process of applying to the job posting. Final candidates are subject to criminal and sex offender background checks. North Carolina A&T State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. North Carolina A&T State University is an Equal Opportunity and Affirmative Action Employer. No one who applies or seeks employment will be denied admission to or employment at North Carolina A&T State University on the basis of race, religion, color, national origin, sex, age, disabling condition, veteran status, political affiliation, genetic information or sexual orientation and sexual identity.

Employee Benefits available to NC A & T permanent employees include the following and more: