Executive Assistant
Cambridge, MA (Hybrid - 2 days per week onsite)
Standard business hours (flexibility needed if managers are traveling)
Contract with perm potential
Pay Rate: $38 - $42.00 HR (depending on experience)
Administrative support is needed for 2 people (VP & Sr. VP).
Candidates need either a Bachelor's degree with 3 + years of experience or an Associate's with 5 + years' experience.
System experience: Outlook, Concur, Ariba (helpful to have), basic Excel skills
***The right candidate will show a willingness to work as a team with other administrative staff to ensure that all needs of the department are met and consistently support company objectives. Share work-load as necessary to support the broader needs of the group.
Qualifications:
- Must have excellent organizational, verbal and written communication skills.
- Knowledge of MS Office applications including MS PowerPoint, Excel and Word required.
- This candidate must be a proven team player and a detail-oriented individual who possesses strong organizational skills with the ability to prioritize work load.
- He/she must be able to exercise good judgment; work independently but also take instruction; communicate effectively and professionally; meet deadlines and work within a variety of situations in a growing, fast-paced organization.
Responsibilities:
- Heavy focus on calendar management, including but not limited to daily/weekly/monthly meetings and multi-level meetings with many attendees/locations/time zones
- Expense management through Concur system
- Arrange travel, including air, hotel & transportation as well as occasional work-related events, large meetings.
- Request creation of new vendors
- Create purchase order requests
- Prepare materials for meetings, presentations and special projects
- Appropriately manage information of a highly confidential and critical nature
- Coordinate logistics for meetings and company sponsored events, including ordering food, inputting facilities requests and managing attendees
- Work closely with other executive assistants to make sure department needs are met
- Provide back-up support to other assistants, including other departments, as needed
- Work cross-functionally on day to day business to keep operation running smoothly
- Perform other duties as assigned
- Ad hoc projects
Estimated Min Rate: $38.00
Estimated Max Rate: $42.00
Note: Any pay ranges displayed are estimations. Actual pay is determined by an applicant's experience, technical expertise, and other qualifications as listed in the job description. All qualified applicants are welcome to apply.
Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Visit
https://www.yoh.com/applicants-with-disabilities
to contact us if you are an individual with a disability and require accommodation in the application process.
For California applicants, qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All of the material job duties described in this posting are job duties for which a criminal history may have a direct, adverse, and negative relationship, potentially resulting in the withdrawal of a conditional offer of employment.
YOH Services LLC
May 10, 2025