Proposal Coordinator

Agile Defense, LLC
United States, Virginia, McLean
May 12, 2025
At Agile Defense we know that action defines the outcome and new challenges require new solutions. That's why we always look to the future and embrace change with an unmovable spirit and the courage to build for what comes next. Our vision is to bring adaptive innovation to support our nation's most important missions through the seamless integration of advanced technologies, elite minds, and unparalleled agility-leveraging a foundation of speed, flexibility, and ingenuity to strengthen and protect our nation's vital interests. Requisition #: 920 Job Title: Proposal Coordinator Location: 1430 Spring Hill Rd Ste 200 McLean, Virginia 22102 SUMMARY Agile Defense is seeking a Proposal Coordinator with proven experience supporting proposal-related ativities throughout all phases of business capture and proposal processes. The Proposal Coordinator plays an integral role supporting our Growth Team priorities ensuring quality, compliance, and timeliness. The successful candidate will report to the VP, Proposal Development, and contribute at every step in the business capture process including providing support to the Federal Civilian and Department of Defense (DoD) Business Development teams, Pricing Team, and Operation Directors and project teams. This position will support all types of response efforts. As a Proposal Coordinator and member of our Growth Team, you will play a pivotal role in the development of high-quality proposals from start to finish and work in partnership with our Growth team and technical staff to prepare compliant, on-time responses. JOB DUTIES AND RESPONSIBILITIES * Assisting opportunity Proposal Manager and assuming many Proposal Manager duties as appropriate. * Maintaining the proposal checklist and ensuring full implementation of all tasks. * Monitoring the schedule and communicating with subcontractors, authors, and reviewers. * Helping facilitate kickoff and all review meetings, as appropriate. * Using and compiling the administrative checklist. * Ensuring review copies and final submissions go out on time-coordinating with publications, as needed. * Ensuring implementation of all quality checks (format, grammar, consistency, and message). * Ensuring appropriate filing of electronic and hardcopy files. * Other duties and inititaves as assigned QUALIFICATIONS Education, Background, and Years of Experience * Bachelor's Degree (BA or BS) in Marketing, Communications, Business, English, or similar degree * Required 1-3 years' experience working in Government contracting proposal environment. ADDITIONAL SKILLS & QUALIFICATIONS Required Skills * Experience with FAR-based proposal responses * Excellent written and spoken communication, time management, social awareness, attention to detail, critical and analytical thinking, problem solving * Ability to set schedules for proposal and presentation efforts, assign and oversee the completion of tasks, and keep team on schedule * Ability to work successfully with minimal oversight * Ability to manage multiple proposals simultaneously while maintaining quality of deliverables * Expert proficiency with Microsoft Suite (Word, PowerPoint, Exce), Adobe Pro, Teams, and SharePoint * Ability to adhere to process and standards Preferred Skills * Ability to serve as Book Boss responsible for content and managing team contributors - establishing compliant response structure, providing instruction/direction, conducting reviews, and managing to a final, compliant product. * SharePoint administration proficiency WORKING CONDITIONS Environmental Conditions * Headquarters sire 2-3 days/week with 0-10% travel * Extended hours as needed per projects timeline Strength Demands * Light - 20 lbs. Maximum lifting with frequent lift/carry up to 10 lbs. A job is light if less lifting is involved but significant walking/standing is done or if done mostly sitting but requires push/pull on arm or leg controls. Physical Requirements * Stand or Sit Employees of Agile Defense are our number one priority, and the importance we place on our culture here is fundamental. Our culture is alive and evolving, but it always stays true to its roots. Here, you are valued as a family member, and we believe that we can accomplish great things together. Agile Defense has been highly successful in the past few years due to our employees and the culture we create together. What makes us Agile? We call it the 6Hs, the values that define our culture and guide everything we do. Together, these values infuse vibrancy, integrity, and a tireless work ethic into advancing the most important national security and critical civilian missions. It's how we show up every day. It's who we are. We also believe in supporting our employees by offering a competitive and comprehensive benefits package. To explore the benefits we offer, please visit our website under the Careers section. Happy - Be Infectious. Happiness multiplies and creates a positive and connected environment where motivation and satisfaction have an outsized effect on everything we do. Helpful - Be Supportive. Being helpful is the foundation of teamwork, resulting in a supportive atmosphere where collaboration flourishes, and collective success is celebrated. Honest - Be Trustworthy. Honesty serves as our compass, ensuring transparent communication and ethical conduct, essential to who we are and the complex domains we support. Humble - Be Grounded. Success is not achieved alone, humility ensures a culture of mutual respect, encouraging open communication, and a willingness to learn from one another and take on any task. Hungry - Be Eager. Our hunger for excellence drives an insatiable appetite for innovation and continuous improvement, propelling us forward in the face of new and unprecedented challenges. Hustle - Be Driven. Hustle is reflected in our relentless work ethic, where we are each committed to going above and beyond to advance the mission and achieve success. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities Apply for this job