Administrative Assistant

Are you Ready to Engineer Your Career? At IMEG, one of the largest design consulting firms in the U.S., we strive to provide exciting and rewarding career opportunities to our team members. We work hard and are passionate about what we do but also love to have fun along the way. We celebrate the ability to be a firm of over 2900 employees in the US and beyond who still provides a local office approach and feel to each of our employee-owners. From opportunities to get involved and give back locally through our Community Involvement Committees to the ability to partner with exciting clients, we take our jobs seriously but have a great time in the process.

As a company, we believe in investing in our team members and providing an environment for expansive growth. We put people first. We are proud to say we are a 100% employee-owned organization and take pride in our commitment to being a great place to work. We support this commitment through work-life balance, flexibility, continuoustraining and development opportunities, andcommunity impact. We reward innovation, hard work, and support a culture of sustainability.

IMEG is growing, and we'd love to have you join our team! We are currently seeking an Administrative Assistant in our Philadelphia, PA office.

The Senior Administrative Assistant 2 will be responsible for providing administrative support for assigned engineering teams and completing day-to-day administrative marketing tasks. Senior Administrative Assistant 2 will also be proficient in supporting all areas of engineering. Additionally, this position will demonstrate proficiency at using and reviewing IMEG standard document templates.

Principal Responsibilities

* Follow and promote IMEG standards
* Assist assigned team and other teams as needed
* Maintain confidentiality of project/client, corporate, and employee matters
* Attend and actively contribute to group meetings
* Demonstrate leadership in the administrative role
* Arrange meetings, tasks, and travel as needed for team
* Exhibits problem solving and initiative when working with engineering team
* Phone answering as needed
* Handle incoming/outgoing mail and shipping as needed
* Assist in the coordination and execution of special projects, ensuring deadlines and objectives are met

Required Skills/Abilities

* Ability to multi-task
* Ability to work with staff of all levels
* Excellent communication and organizational skills
* Demonstrated ability to drive process improvements
* Proficient in Microsoft Office Suite including but not limited to Word, Excel, and Outlook
* Strong customer service orientation coupled with the ability to exhibit and maintain a positive attitude
* Strong leadership skills
* Proven self-starter
* Demonstrated high level of professionalism
* Strong initiative and problem-solving skills
* Ability to work with engineering specifications for all disciplines
* Exceptional interpersonal skills with the ability to interact with individuals at all levels
* Proven ability to identify and resolve challenges efficiently

Education and Experience

* High School Diploma/GED required
* Associate Degree preferred
* 5 years of experience minimum required, 6 preferred, in administration
* Experience with engineering administration preferred

This position is not eligible for sponsorship

Physical Requirements:

* Prolonged periods of sitting/standing at a desk and working on a computer
* Must be able to lift 15 pounds at times