Administrative Assistant

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Administrative Assistant

Summary

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Description

HawkEye 360 is seeking a proactive Administrative Assistant to support the President of our U.S. Government business unit and ensure the smooth day-to-day operations of the team.

As the Administrative Assistant, you will provide high-level administrative and organizational support to the President and collaborate closely with senior leadership. You'll play a vital role in managing executive calendars, coordinating complex travel, and supporting communications across the organization.

As the Administrative Assistant, your main responsibilities will be:

• Provide executive-level administrative support to the President of the U.S. Government business unit.
• Manage and coordinate complex travel arrangements, including flights, accommodations, visas, and logistics.
• Oversee scheduling and facilitate executive calendars, meetings, and engagements.
• Prepare and submit expense reports using Concur.
• Schedule and attend meetings on behalf of the executive; take accurate notes and record minutes.
• Prioritize and manage multiple projects and requests, ensuring the executive is well-informed and prepared.
• Serve as a liaison with internal and external stakeholders, anticipating and addressing needs proactively.
• Handle general office duties such as maintaining records, ordering supplies, and basic bookkeeping.
• Draft professional correspondence, memos, reports, and other documents for senior staff.
• Perform additional duties as assigned to support team operations.

Your skills and qualifications:

Essential education and experience:

• Bachelor's degree in Business Administration or a related field, or equivalent experience.
• Minimum of 3 years of experience in an administrative support role, preferably supporting senior executives.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); ability to quickly learn new tools and platforms.
• Exceptional written and verbal communication skills.
• Strong interpersonal skills and the ability to work collaboratively across departments.
• Excellent organizational, problem-solving, and critical thinking skills.
• Ability to multitask, prioritize effectively, and manage shifting deadlines in a fast-paced environment.

Base Salary Range: $75,000 - $100,000 annually

HawkEye 360 offers a compensation package that includes a competitive base salary plus annual performance bonus and benefits. We consider many factors when determining salary offers, such as candidate's work experience, education, training & skills, as well as market and business considerations. We are also open to considering candidates with experience and qualifications at a different level than required in a job posting, which may affect the compensation package offered.

Company Overview:

HawkEye 360 is delivering a revolutionary source of global knowledge based on radio frequency (RF) geospatial analytics to those working to make the world a safer place. The company operates a commercial satellite constellation that detects, geolocates, and identifies a broad range of signals & behaviors. We employ cutting edge AI techniques to equip our global customers with high-impact insights needed to make decisions with confidence. HawkEye 360 is headquartered in Herndon, Virginia.

HawkEye 360 is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, marital status, national origin, age, veteran status, disability, or any other protected class.

To all recruitment agencies: HawkEye 360 does not accept unsolicited agency resumes. Please do not forward resumes to our jobs alias, HawkEye 360 employees or any other organization location. HawkEye 360 is not responsible for any fees related to unsolicited resumes.