Accounting Manager

• Manage the day-to-day financial administration of the firm
• Monitor the firm's financial performance, update top management, and prepare financial statements and performance reports for internal use
• Supervise accounting functions such as payables, receivables, and tax and audit at the Corporate level
• Answers inquiries from staff, vendors, or clients and communicate financial information to office managers as needed
• Provide accounts payable services to ensure accuracy of data entered into MIS, including contacting offices to resolve questions and follow-up on input received
• Review coding and verify math on invoices submitted by all offices; organize and prepare payables for input
• Establish due dates
• Set up mnemonics for vendors
• Separate sub-consultant invoices pending client payments and provide descriptions for invoices
• Input payables into system
• Separate invoices and sub-consultant payments by payable account
• Provide disbursement services
• Maintain open items and age invoices to meet payment commitments
• Organize and prepare vouchers for check preparation: input, proof, and write checks; and input accounts payable journal entries as needed
• Monitor sub-consultant payments
• Review client invoice payments against sub-consultant billings before each check run
• Release payments to sub-consultants when client invoice paid
• Reconcile details and prepare for production of reports
• Research vendor invoice discrepancies
• Answer vendor calls
• Balance check register
• Purchase journal and A/P aging ledger; prepare period end reports
• Serve as custodian of petty cash fund for offices; maintain and reconcile petty cash account.
• Prepare reports in compliance with agency requirements; obtain tax ID numbers from vendors; prepare year-end 1099 forms, and send forms to vendors and IRS
• Establish and maintain working files; responsibility for all A/P files
• Reconcile general ledger accounts
• Compile and analyze financial information to prepare entries to accounts, such as general ledger accounts, documenting business transactions
• Analyze financial information detailing assets, liabilities, and capital, and prepares balance sheet, profit and loss statement, and other reports to summarize and interpret current and projected company financial position
• Domestic tax planning and compliance
• Work with bank on credit line
• Coordinate annual audit and work with government auditors
• Perform bank reconciliation and follow-up with all bank accounts
• Perform the clerical tasks necessary to prepare paychecks and maintain payroll records, as needed
• Supervise accounts receivable and input adjustments, as needed

• Bachelor's Degree in Accounting, Finance, or related field

• 10+ years of related experience

ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and facilities consulting services. We are employee-owned with more than 2,800 employees in 100+ offices and testing facilities coast to coast. ECS is currently ranked #64 in Engineering News-Record's Top 500 Design Firms (April 2024), #144 in Engineering News-Record's Top 200 Environmental Firms (October 2024) and #28 in Zweig Group's Hot Firm List (June 2024). For additional information about ECS click here.

We love our employees and we show this through providing some great benefits, including paid time off, health and other insurance plans, retirement and college savings plans, and more. Click here to learn more about the great benefits at ECS.

ECS is an Equal Opportunity Employer. This means that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.