Senior Administrative Specialist

Washington County, OR
$27.63 - $33.59 Hourly
medical insurance, dental insurance, vision insurance, vacation time, paid time off, paid holidays, sick time, job share, retirement plan
United States, Oregon, Hillsboro
155 North 1st Avenue (Show on map)
May 24, 2025
THE POSITION The Opportunity! The Washington County Sheriff's Office is seeking a Senior Administrative Specialist to join the Executive Offices team. The position provides and performs a wide variety of responsible, confidential and professional senior administrative support to the Undersheriff and Chief Deputies, and will report to the Executive Assistant. The Senior Administrative Specialist provides high-level administrative support with work spanning a wide variety of responsibilities including, drafting, maintaining, receiving and sending confidential and sensitive documents. They will develop and maintain communications, such as meeting agendas and minutes, memos and letters, supporting calendar management and meeting scheduling, preparing reports, forms, and presentations, and providing overall administrative support. Ideal Candidate: The Ideal candidate will be: efficient, flexible, and adaptable to shifting priorities and task, and responsive to staff. able to multi-task, prioritize job duties while working with interruptions. adept at scheduling, coordinating meetings, and maintaining calendars. knowledgeable in government administrative processes. This position may be eligible for a hybrid work schedule after initial onboarding and is subject to department need. To learn more visit: Washington County Sheriff's Office Studies have shown that women and people of color are less likely to apply for jobs unless they believe they can perform every job description task. We are most interested in finding the best candidate for the job, and that candidate may come from a less traditional background. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role, even if you believe you do not meet all of the hiring criteria described in the minimum qualifications ESSENTIAL JOB DUTIES To review the complete classification and list of knowledge, skills, and abilities for this position, click here: Senior Administrative Specialist. MINIMUM QUALIFICATIONS EDUCATION AND EXPERIENCE: A high school diploma or equivalent AND Four (4) years of progressively responsible experience providing administrative or clerical support. ADDITIONAL LICENSES, CERTIFICATES, PHYSICAL ABILITIES AND SPECIALTY REQUIREMENTS Possession of a Driver's license valid in the State of Oregon and an acceptable driving record is required upon appointment. To review the Driver's License and Record Policy for Washington County, please use this link: Driver's License & Records Policy-Vehicles. Must successfully pass an extensive background investigation conducted by the Sheriff's Office. Please be clear and specific in the applicable sections of the employment application about how your background is relevant. This information must also be consistent with your supplemental question responses. *Please note:* Answers to the supplemental questions are typically evaluated *separately* from your application. SUPPLEMENTAL INFORMATION Please be clear and specific in the applicable sections of the employment application about how your background is relevant. This information must also be consistent with your supplemental question responses. *Please note:* Answers to the supplemental questions are typically evaluated *separately* from your application. Next Steps: Apply today! In lieu of a resume, you are required to complete and submit an online application, which will be used to screen for minimum qualifications (MQs) and to determine starting pay in accordance with the provision of the Oregon Equal Pay Act. MQ Review: HR will screen applications for MQs after the posting closes on June 8, 2025. Subject Matter Expert (SME) Review: Depending on the number of applicants that meet MQs, a SME panel may perform an in-depth evaluation of your application materials, including your responses to the supplemental questions. This process will begin after June 15, 2025. Panel Interview(s): Our goal is to schedule panel interviews with the top six to eight (6-8) candidates who successfully pass the SME Review as soon as possible. Background Investigation/Drug Screen: The selected finalist(s) for this position must be able to pass a thorough background investigation conducted by the Sheriff's Office and a post-offer drug screen. The background Investigation for this position typically take 6-8 weeks to complete so you will want to plan accordingly. The information that will be required when you complete the Personal History Statement includes, but is not limited to: Employment Information (past 10 years or back to age 17; 3 co-workers will be requested from each past employer) Residential Information (past 10 years or back to age 17) Financial Information References (6 without using the same people as coworker or supervisor references) Family Member Information Driving History Past/Present Drug Use and/or Controlled Substances Criminal History Offer of Appointment: Human Resources will conduct a salary analysis for the successful candidate(s) and extend an offer of appointment. Start Date: A start date will be determined after all conditions of employment have been met. Please note: Candidates that are successful in the evaluation process may have their applications referred for additional vacancies in the same classification, or job family. Our Commitment to You: We are committed to using a merit-based system in which recruiting, selecting, and advancing employees is based on their relative knowledge, skills, and abilities. Washington County values a culture of equity, diverse perspectives, and life experiences. Our organization embraces innovation, collaboration and work-life harmony. We offer job stability, a comprehensive benefits package, and an opportunity to serve and support our diverse community. We are an equal opportunity employer with a commitment to diversity and an inclusive workforce. Women, minorities, veterans, and people with disabilities are encouraged to apply. Veterans' Preference: If you are a Veteran and would like to be considered for a Veterans' preference for this recruitment, please review instructions using this link: Veterans' Preference Points. Accommodation under the Americans with Disabilities Act: Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance please contact Human Resources 503-846-8606, or e-mail: Careers@washingtoncountyor.gov at least 48 hours before any step in the recruitment and selection process for which you feel you need accommodation. Status of Your Application: You will be advised by e-mail of your status at each step in the application process, from initial application to final employment disposition. If you "opt out" or "unsubscribe" from email notifications from NEOGOV it will impact our ability to communicate with you about this and other recruitments. Additional Resources: New to GovernmentJobs.com? Visit https://www.governmentjobs.com/home/applicationguide for a comprehensive, step-by-step guide on the application process. For technical support, contact Government Job's Live Application Support at 855-524-5627. Questions (??'s) Regarding This Recruitment: Laura Aranda, Talent Acquisition Business Partner Email: Laura_Aranda@washingtoncountyor.gov