Meeting Event Manager II (Bilingual)

This role supports assigned client accounts and programs, with responsibilities varying by event. The Meeting Event Manager II (MEM II) leads the planning and execution of meetings, incentives, conferences, and events, ensuring all aspects are delivered on time, on budget, and aligned with client goals. Bilingual proficiency (English and Spanish) is required, as many programs may involve international destinations or Spanish-speaking attendees, suppliers, or partners.

Reporting & Relationships

• Reports to a Director or Manager/Senior Manager.

• Collaborates closely with internal teams including Sales/Account Management, Creative, Registration, Sourcing, Supplier Relations, Accounting, and Operations.

• Manages external relationships with clients, hotels, DMCs, and third-party suppliers.

Job Responsibilities

Program Management (40%)

• Leads all planning components from initial timelines to final execution.

• Manages event logistics including AV, hotels, air travel, DMCs, and vendors.

• Oversees contracts, monitors attrition and cancellation terms, and ensures accurate service delivery.

• Conducts site inspections, facilitates client planning sessions, and clearly communicates expectations to the project team.

Budget & Financial Oversight (20%)

• Builds and manages program budgets, tracks expenses, and forecasts revenue.

• Leads pricing negotiations, RFPs, supplier contracts, and ensures financial targets are met.

• Initiates billing, payments, and change orders; manages funding and final reconciliation with Accounting.

Client & Team Leadership (20%)

• Serves as the primary client contact throughout the project lifecycle.

• Leads project teams and ensures clear, ongoing communication with stakeholders.

• Hosts regular status meetings and maintains documentation to support smooth delivery.

Onsite Execution (20%)

• Provides onsite leadership, ensuring flawless execution and client satisfaction.

• Manages logistics, suppliers, VIP experiences, and addresses real-time issues.

• Supports renewal business by contributing to proposals, budgets, and contract execution

Qualifications

• Bachelor's degree or equivalent experience required.

• Minimum 3+ years of experience in meeting/event planning (including incentives, association, corporation) or hotel catering, convention, sales experience required.International hotel destination knowledge a plus.

• Fluency in Spanish (written and spoken) required.

• Strong project management and budgeting skills.

• Proven success in managing client relationships and leading teams.

• Excellent communication, organization, and multitasking skills.

• Proficient in Microsoft Office; quick to learn new tools and systems.

• Willingness to travel up to 30%.

DISCLAIMER: This job description is designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to confirm or be interpreted as a comprehensive summary of all duties, responsibilities and qualifications required of associates assigned to this job

Maritz offers a comprehensive benefits package for full-time employees including medical, dental, vision, life insurance, disability, 401k, tuition reimbursement, paid time off, and more! Part-time employees may qualify for medical, 401k, and paid time off depending on total hours worked. View all details at www.MaritzBenefits.com.

Maritz will only employ applicants who have authorization to work permanently in the U.S. This is not a position for which sponsorship will be provided. Those who need sponsorship for work authorization now or in the future are not eligible for hire. No calls or agencies please.

Maritz is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by calling 1-636-827-9761 or by sending an email to peopleanddevelopment@maritz.com.