Training Logistics Analyst - Sao Paulo

GP Strategies Corporation is one of the world's leading talent transformation providers. By delivering award-winning learning and development solutions, we help organizations transform through their people and achieve meaningful change. GP Strategies has delivered our innovative consulting, learning services, and talent technology solutions to over 6,000 organizations globally.

From our global experience working across thousands of projects and initiatives over the past 55 years, we've learned that relationships, business, work, innovation, strategy, and transformation are all about people. And, to put it simply, GP Strategies is about our people - an extensive global network of learning experts. Additional information can be found at www.gpstrategies.com.

Job Summary

The Training Logistics Analyst will manage all logistical aspects for one of our projects.

This role is responsible for coordinating end-to-end logistics, including venue reservations, trainer travel arrangements (flights, accommodation), invoice processing, manage participants invitations and overall project logistics with trainers. The ideal candidate will ensure smooth and efficient delivery of training events by managing timelines, budgets, and stakeholder communications.

Main Activities:

• Organize and schedule training sessions in coordination with trainers and stakeholders.
• Reserve training venues, ensuring all technical and physical requirements are met.
• Manage registration processes and attendance tracking.
• Coordinate travel plans for trainers and participants, including booking flights and ground transportation.
• Arrange accommodations in line with budget and location requirements.
• Track and manage training-related expenses.
• Process vendor invoices and reimbursements in collaboration with the finance department.
• Monitor budget utilization and flag discrepancies.
• Serve as the point of contact between trainers, participants, vendors, and internal teams.
• Prepare and distribute training materials, agendas, and communications.
• Respond to inquiries and provide logistical support pre-, during, and post-training.
• Develop and maintain training calendars and implementation timelines.
• Ensure timely delivery of training components, including materials, equipment, and resources.
• Maintain accurate records of training events, participants, costs, and feedback.
• Generate regular reports on logistics performance, attendance, and overall training delivery.

Qualifications

• Bachelor's degree in Business Administration, Human Resources, Project Management, or a related field (or equivalent experience).
• Previous experience in training coordination, event planning, logistics, or project administration.
• Experience managing logistics for multi-site or large-scale training programs is an advantage.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Experience using project management or scheduling tools (e.g., Monday, Trello, Asana).
• Basic budgeting and invoice processing knowledge.
• Desirable: intermediate English.

With more than 4000 employees in over 30 countries, diversity at GP Strategies is second nature! Beyond our locations, our culture focuses on performance and revolves around respect, fairness, and working collaboratively to achieve our goals. We support our People, no matter who they are or where they are from, because we all have valuable and unique perspectives and approaches. That's how great ideas are born, which enable us to work smarter.

GP Strategies is committed and proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth and related conditions, sexual orientation, and gender identity), national origin, age, veteran status, disability, or any other federally protected class.