Senior Accounts Payable Coordinator

Cooley is seeking a Senior Accounts Payable Coordinator to the Accounting Team in the San Francisco office.

Position Summary: The Senior Accounts Payable (AP) Coordinator is responsible for senior level AP tasks as detailed below, with an emphasis on the technical aspects of the AP department.

Position Responsibilities:

• Responsible for FedEx account
• Edit and upload to 3E for payment
• Responsible for the three American Express accounts (Air/Hotel/Recruiting)
• Download invoice from website

• Edit spreadsheet provided by Egencia
• Reconcile ticket exchange monthly
• Upload spreadsheet to 3E
• Prepare printout for A/P
• Create separate spreadsheets for Recruiting and Hotel accounts, forward to Travel Manager; send Recruiting and Hotel invoices to Travel Manager; upload when returned

• Responsible for SoundPath account: Download sheet monthly from website, edit, and upload to 3E
• Responsible for miscellaneous month end inputs/uploads/softcost recovery for Workflow, Orbit, Library of Congress (with journal entry), Desktop Publishing, Trademark Costs and ISS, LEDS.
• Responsible for clearing account reconciliations on a monthly basis for Travel-American Express and New Client Cost.
• Responsible for maintaining firmwide dues & professional association memberships: ABA, BN, CA, CO, DC, NY, ST, VA.
• Shanghai Office Bank Journal: Responsible for posting all expenses paid from Shanghai account on a weekly basis.

• Review and match AP invoices weekly.
• Act as a back-up for AP in Cost Recovery and Error Account.

• Exercise care in the course of work to prevent injuries to oneself and co-workers.
• All other duties as assigned or required.

Skills & Experience

Required:

• Available to work overtime, as required.

• After orientation at Cooley, exhibit proficiency in Microsoft Word, Outlook, DTE, Adobe Acrobat, FileSurf and other Firm applications.
• High school diploma or equivalent required; some college preferred.

• 5+ years experience in accounts payable.
• Knowledge of general accounting principles and/or bookkeeping.
• Must be able to accurately use a calculator.

Preferred:

• College degree.
• Previous Elite 3e experience.
• 10 key by touch.

Competencies

• Easily adaptable to changing technology.
• Accuracy and initiative.
• Professional demeanor and telephone manners.
• Excellent communication skills.
• Excellent judgment skills.
• Ability to work independently and under pressure.

• Ability to interact and work well with others (co-workers and vendors).
• Excellent follow through skills.
• Excellent command of math and English grammar.

Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices.

EOE.

The expected hourly pay range for this position with a work schedule of 37.5 hours per week is $35.00 - $46.00 ($68,250.00 - $89,700.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.

We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off ("PTO") and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.