Office Manager / Editorial Assistant

WebMD
United States, New York, New York
111 8th Avenue (Show on map)
Jun 02, 2025
Description Position at WebMD WebMD is an Equal Opportunity/Affirmative Action employer and does not discriminate on the basis of race, ancestry, color, religion, sex, gender, age, marital status, sexual orientation, gender identity, national origin, medical condition, disability, veterans status, or any other basis protected by law. Job Description We are looking for a proactive and well-organized Office Manager/ HR assistant to support our editorial, medical education, accounting, HR, and office management operations. This is a multi-faceted role requiring strong organizational skills, attention to detail, and the ability to coordinate with various teams and external stakeholders. This position is based in Paris, France. Key Responsibilities Editorial Support : Support the daily publishing workflow across platforms and liaise with freelance contributors and partners. Publish news and newsletters daily (via Aspen and NLB) Format visuals and support editorial platforms Coordinate with freelancers and Aspen team Handle basic project management and copyright-related admin DPC - Continuing Medical Education : Coordinate and track the administrative process for medical education sessions. Create templates and manage balance requests Track registrants and manage follow-up requests Maintain DPC tracking tools and send participation reminders Accounting : Manage day-to-day financial administration, payment processes, and data entry. Human Resources : Support core HR processes including payroll preparation, benefits, and administrative follow-up. Prepare salary data and send pay slips Track absences, manage benefits (meal vouchers, insurance) Handle freelance access and follow training registrations Office Management (for France and Belgium) : Ensure smooth day-to-day operations across two office environments. Order supplies, coordinate repairs, manage service contracts Follow up on internal communications and logistics Process invoices and phone bill breakdowns (Mediquality, Belgique)- Track facility tickets and supplier accounts Qualification : High school diploma or equivalent; additional education in business administration or related field is a plus 2+ years of experience in an administrative or back-office role Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office equipment Languages: French and English Required Skills : Strong multitasking abilities Excellent organizational skills Proactive mindset and ability to anticipate needs Discretion and respect for confidentiality Ability to manage and prioritize multiple tasks across departments Strong communication skills Comfortable working with cross-functional and international teams