Administrator Manager

Department Administrative Manager

Administrator IV

Band G - Exempt
Department of Entomology
College of Agriculture and Life Sciences (CALS)

Ithaca, New York

Who We Are

The College of Agriculture and Life Sciences (CALS) is a pioneer of purpose-driven science and Cornell University's second largest college. We work across disciplines to tackle the challenges of our time through world-renowned research, education, and outreach. The questions we probe and the answers we seek focus on three overlapping concerns: We believe that achieving next-generation scientific breakthroughs requires an understanding of the world's complex, interlocking systems. We believe that access to nutritious food and a healthy environment is a fundamental human right. We believe that ensuring a prosperous global future depends on the ability to support local people and communities everywhere. By working in and across multiple scientific areas, CALS can address challenges and opportunities of the greatest relevance, here in New York, across the nation, and around the world.

In the College of Agriculture and Life Sciences, the Department of Entomology is located on both the Ithaca and Geneva campus. Their mission is threefold: To pursue studies to understand basic and applied aspects of insect biology; to provide a robust and modern curriculum as part of preeminent undergraduate and graduate programs; and to inform and educate the public about the issues related to insects and other arthropods. The Department of Entomology has 27 faculty and senior academics in Ithaca and 7 within the Geneva campus.Their overall budget is approximately $12.5 M for Grants and Contracts & Federal Appropriations: $11.1 M in Endowments; and $3.6 M in general and restricted gifts.

What You Will Do

• Serve as administrative operations advisor to the department chair.
• Collaborate with the Chair and Senior Administrative Manager (SAM) on development and implementation of management strategies for short- & long-range fiscal, operational, and human resource challenges.
• Function as chief financial officer of unit, establishing and monitoring annual budget, developing financial projections and strategies, and managing grant and gift proposals and awards.
• Work very closely with department faculty, provide ad-hoc reports and analysis and guidance on issues related to their grants, personnel, student (grad and undergrad), IT and facility needs. Work in partnership with CALS Business Service Center and Information Technology Service Area to ensure that operations are structured to meet departmental needs.
• Work in partnership with the CALS Human Resource Office on all HR issues related to academic, non-academic and student employees.
• Advise and assist Chair and department supervisors on staffing and human resources issues. Supervise administrative support staff and manage overall support staff structure.
• Collaborate with Chair and SAM to establish and implement departmental operational policies and procedures.
• Oversee facilities operations, annual inventory requirements and safety compliance issues.
• Serve as primary liaison to college and university financial, administrative, and human resource management units.

This is a full-time position at 100% FTE.

This position is eligible for a hybrid work arrangement. Employees typically perform this role remotely 1 days per week and on-site 4 days per week. The university reserves the right to modify, suspend, revoke, or terminate the hybrid work arrangement at any time.

While position responsibilities vary, every member of our community is expected to foster a culture of belonging and a healthy work environment by communicating across differences; being cooperative, collaborative, open, and welcoming; showing respect, compassion, and empathy; engaging and supporting others regardless of background or perspective; speaking up when others are being excluded or treated inappropriately; and supporting work/life integration of oneself and others.

Visa Sponsorship is not available for this position.

Relocation assistance will not be provided for this position.

What We Need

We are looking for a talented individual who excels at building and maintaining effective relationships within our department, college as well as across the university, and has the following qualifications:

• Bachelor's degree or other formal four-year training program in business administration, organizational development, human relations, or related field; 3-5 years of experience or equivalent combination.
• Strong working knowledge of Cornell contract and/or endowed budgeting and accounting policies and practices; grant and contract management; personnel policies and procedures; and conflict management and contract negotiating required.
• Must have excellent supervisory and leadership skills.
• Must complete Cornell University Supervisory Development Training within one year of hire into the position.
• Must have excellent analytical and problem-solving skills.
• Customer service skills and a demonstrated ability to communicate with a broad range of people is essential.
• Attention to detail and organizational skills are critical.
• Able to work quickly, effectively under pressure, use judgment in accomplishing tasks that are urgent or of a sensitive or confidential nature; balance conflicting priorities, and make decisions from a range of choices. Must be comfortable working in an environment where change in process/procedures is the norm.
• Experience in and/or demonstrated commitment to supporting diversity, equity, access, inclusion, and wellbeing.
• Demonstrated skill in understanding of cultural differences.
• Proven experience connecting diversity, inclusion, and wellbeing practices to business goals.
• Maintain compliance with all Cornell University and job-related training requirements.

If you possess these experiences and skills, this may be the role for you! There are a few other qualifications that we would view as incredibly helpful in this role, including:

• Master's degree or other formal post-graduate training program in business administration, organizational development, human relations, or related field preferred.
• Proficiency in use of Cornell administrative computer systems or equivalents such as COLTS (Time and Labor Reporting), APPS (Purchasing), EDL (Human Resource Information System), ADW (Time and Labor Reporting), APPS (Purchasing), ADW BRIO (General Ledger Accounting and Reporting), CPBS (Budgeting System), AND PAR IRIS(Gift Tracking System) highly desirable..

Rewards and Benefits

We hope you appreciate great benefits. Cornell receives national recognition as an award-winning workplace for our health, well-being, and sustainability initiatives.

• You can also view additional information regarding job competencies and staff skills for success.
• Cornell has a comprehensive total rewards program that offers several benefits options to meet your needs. More information on our wonderful programs can be found at https://hr.cornell.edu/jobs/your-total-rewards.

College of Agriculture and Life Sciences

Life. Changing.

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