Receptionist/Office & Accounting Assistant

Description

Position Identification:

Non-Exempt

Reports to: Accounting Manager

Position Summary:

CE Reeve is looking for a dependable, detail-oriented Receptionist / Office & Accounting Assistant to support daily front office and accounting operations. This dual-role position is ideal for someone who enjoys a fast-paced, varied work environment and is committed to maintaining a professional and organized workplace.

Job Functions:

• Welcome and log visitors; manage front desk and lobby area
• Answer and direct phone calls professionally
• Order, track, and restock office and kitchenette supplies
• Coordinate travel and lodging for both field and office staff
• Support preparation of reports, internal documents, and administrative materials
• Process incoming/outgoing mail, assist with shipping, and maintain bid logs
• Perform accounting support tasks including data entry, invoice matching, AP/AR, and reconciliations
• Maintain organized records and ensure confidentiality of all information

Knowledge, Skills & Experience (Essential):

• 2+ years in an administrative, receptionist, or accounting support role
• Strong proficiency in Microsoft Excel, Outlook, and Office Suite
• Experience with data entry preferred
• Excellent multitasking, communication, and organizational skills
• High level of professionalism, accuracy, and discretion

Knowledge, Skills & Experience (Desirable):

• Bilingual in Spanish
• Experience coordinating travel or field logistics
• Familiarity with purchase orders and vendor coordination
• Self-starter attitude with strong teamwork and adaptability
• Comfort in a dynamic, fast-paced office setting

Why Join CE Reeve?

You'll be part of a collaborative and supportive team, working in an environment where your organizational skills and initiative make a direct impact every day.

Occupational Health and Safety:

• Compliance with workplace policies and procedures for risk identification, risk assessment and risk control
• Active participation in activities associated with the management of workplace health and safety
• Identification and reporting of health and safety risks, accidents, incidents, injuries and property damage at the workplace

Working Conditions:

Physical surroundings: Office environment with typical office machines and exposure to noise and temperature.

Physical Effort: Extensive sitting, standing, walking. Repetitive keying, typing. Occasional lifting not to exceed 25 pounds

Travel:

Hours: Subject to overtime

Receptionist/Office Assistant4/2020