Accounting Associate (AP/AR)

What You'll Do:

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  Enter all incoming invoices (mail and email) into Sage software.

  
  
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  Monitor approval workflow to ensure timely processing.

  
  
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  Review invoice coding, approvals, and compliance with payment terms-focusing on job costing, capitalization, and expense classification.

  
  
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  Confirm purchase order balances align with vendor statements.

  
  
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  Prepare and issue checks biweekly; mail payments to vendors.

  
  
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  Maintain a log of items needing follow-up; review status daily with the Staff Accountant.

  
  
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  Resolve pending or disputed charges with relevant parties.

  
  
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  Receive incoming payments and prepare deposit slips.

  
  
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  Process payments via remote deposit and post them in the Sage AR module.

  
  
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  Forward non-Sage transactions to the Staff Accountant for processing.

  
  

What You Bring:

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  Associate degree or equivalent combination of experience and education.

  
  
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  3-5 years of Accounts Payable/Receivable experience.

  
  
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  Strong MS Office skills, especially Excel.

  
  
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  High attention to detail with strong organizational and multitasking abilities.

  
  
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  Discretion with confidential information and a collaborative mindset.

  
  
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  Clear and effective written and verbal communication skills.