Administrative Assistant, Food and Beverage

Loews Hotels, LLC.
United States, Texas, Arlington
Jun 24, 2025
Loews Arlington Hotel and Convention Center is a state-of-the-art, full-service meetings and resort destination that caters to groups of all sizes, as well as families who are looking for a world-class experience in the epicenter of the premier sports and entertainment district in the country. Centrally located between Dallas and Fort Worth between iconic sports stadiums, Globe Life Field, home of the 2023 World Series Texas Rangers and AT&T Stadium, home of the Dallas Cowboys, the 888-room resort features five restaurants and lounges, two pools with an authentic sandy beach, cabanas and a water slide as well as a fitness center, full-service spa and salon and 266,000 square feet of meeting and event space. Job Specific Greets and assists visitor to the department Answers incoming phone calls, directs calls to appropriate department as necessary Takes and transmits messages for Director Maintains appointment calendar for Director and keeps him/her informed of scheduled commitments Prepares and distributes correspondence for department Receives, sorts, distributes department mail Assists in the preparation and distribution of reports generated by the department Maintains reader file for Food and Beverage Department personnel Maintains files for and thorough familiarity with contracts for services, materials and supplies Maintains trace file for time sensitive activities and materials Establishes and maintains files to effectively organize the department Controls inventory for office supplies, requisitions same as needed to support operations Maintains departmental payroll reports/records and training records and contact file for department personnel Maintains accurate contract and contact information for vendors, suppliers and other organizations doing business with Loews (Insert Hotel Name) Assists in the preparation of monthly inventory reports Assist in the completion of special projects as assigned by the Director Assists other Food and Beverage department personnel as necessary to ensure smooth operation of department Other duties as assigned General Promotes and applies teamwork skills at all times Notifies appropriate individual promptly and fully of problems and/or unusual matters of significance Is polite, friendly, and helpful to guests, management and fellow employees Executes emergency procedures in accordance with hotel standards Complies with required safety regulations and procedures Attends appropriate hotel meetings and training sessions Maintains cleanliness and excellent condition of equipment and work area Complies with hotel standards, policies and rules Recycles whenever possible Remains current with hotel information and changes Complies with hotel uniform and grooming standards Qualifications High School diploma or higher Three to five years experience Administrative Assistant/Secretarial Proficient in office equipment operation, keyboard 50 wpm, computer software; Win95, Word, Excel Effective management, leadership, organizational and communication skills Guest service oriented, with excellent Hospitality skills Ability to work flexible schedule to include weekends and holidays