SSHA Academic Personnel Analyst (Hybrid)

The University of California, Merced is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The salary or hourly range the University reasonably expects to pay for this position is $27.93/hr - $33.80/hr.

Initial applicant review will begin on or around July 10th, 2025. Posting will remain open until filled.

This position is hybrid.

The University of California, Merced, is the newest of the University of California system's 10 campuses and one of the youngest universities to be designated an R1 research university. With approximately 9,100 undergraduate and graduate students, UC Merced is a smaller, more intimate campus compared to its sister campuses, while equipped and staffed as a cutting edge, 21st century research institution. With bachelor's, master's and doctoral degree programs, strong research and academic partnerships and a growing community in the heart of the San Joaquin Valley, the UC Merced campus is continually evolving and requires talented, knowledgeable and dynamic educators, researchers, management and staff.

Ranked in the top 30 among the best public universities in the nation by U.S. News and World Report and #1 for social mobility by the Wall Street Journal, UC Merced is uniquely equipped to provide world class educational opportunities to dynamic and enterprising students in the Valley and throughout the state. In partnership with UC San Francisco, UC Merced has launched a rigorous medical education program that will supply the Valley with culturally competent providers dedicated to improving local access to quality care. The campus enjoys a special connection with nearby Yosemite National Park, is on the cutting edge of sustainability in construction and design and is accelerating the continued economic development of the region.

Applies professional UC Academic and Non-Academic HR concepts, organization and/or system-wide policies, and procedures to provide guidance to supervisors and managers to resolve a variety of academic human resources issues of moderate scope and complexity. Reporting to the Assistant Dean of Personnel for the School of Social Science, Humanities and Arts, the incumbent coordinates confidential and time-sensitive academic, staff, and student personnel matters, provides guidance to faculty, supervisors, and managers in developing job descriptions, understanding compensation programs, personnel policies, bargaining agreements and procedures related to academic, staff, and student appointments. Uses professional concepts to apply campus policies and procedures to resolve a variety of administrative and operational issues of moderate to complex scope, where analysis of situations and/or data requires the review of a variety of factors. Assists in maintaining personnel records and compliance with records retention.

KEY RESPONSIBILITIES

• Staff (HR) Personnel: Provides guidance to faculty, supervisors, managers, and staff in developing job descriptions and understanding compensation programs, personnel policies, and procedures related to non-academic staff and student appointments, including limited hires. Collects and analyzes information and prepares documentation to process represented and non-represented personnel actions (hires, extensions, fund changes, damage pay, layoffs, and separations). Works closely with Academic Personnel and Payroll Services to process actions timely and resolve issues. Notifies faculty, supervisors, and managers of impending personnel actions, end dates, and separations. Supports SSHA Dean's staff search committees, creates and maintains onboarding templates and communications, and maintains school organizational charts. Functions as a resource to all levels of staff on questions and issues pertaining to onboarding processes. Creates and edits Identity Management (IDM) profiles.
• Academic and Staff Personnel: Provides guidance, policy expertise, and processes leave and accommodation requests: Family Medical Leave, Sabbatical, Active Service Modified Duty. Maintains leave tracking information.
• Academic Personnel: Under guidance from the Assistant Dean of Personnel, counsels faculty and other academic and staff personnel concerning work-related problems, work-eligibility (visa) matters such as J-1 processing, and benefits considerations. Processes J-1 visa, H-1B visa, and Permanent Residency applications from the school to the Office of International Affairs.
• Academic Personnel: Processes appointments/reviews for a various non-senate faculty titles.
• Independent Contractor: Conducts initial review of request packet documents for submission to HR Class/Comp.
• Academic Personnel: Under general supervision, provides advice and guidance on documented faculty or other academic staff compensation programs, academic personnel policies, and procedures. Provides positive customer service to both internal and external customers at all times. Serves as part of the core support team in the school. Serves as backup to other personnel team support staff, as required, and as primary backup for the areas listed above in the absence of the Assistant Dean of Personnel.
• Other: Records retention schedule review, miscellaneous personnel-related functions, and other duties as assigned.

EDUCATION and EXPERIENCE

• Bachelor's degree from an accredited university in business administration, business management, HR, or other related area and/or equivalent experience/training. (Required)
• One year of directly related, progressively responsible experience in academic HR, or a related HR area, or an equivalent combination of education, training, and experience. A master's degree is preferred; however, it may not substitute for the required year of experience. (Required)

CRITICAL KNOWLEDGE AND SKILLS

• Basic knowledge of and ability to apply / interpret organization and college policies and procedures which govern academic and non-academic HR.
• Knowledge of organization, college and departmental formal and informal policies and procedures and understanding of variances to stated policies.
• Knowledge of human resources management systems and other related business software programs and systems.
• Knowledge of unit academic culture and educational goals of discipline(s) served.
• Analytical skills to conduct analysis and develop recommendations to Chairs / unit management.
• Demonstrated organization, problem solving, and communication skills.
• SHRM-CP, SHRM-SCP, PHR, or SPHR certified. (Preferred)

Background check will be required.

How to Apply:
An online application is required for each position to apply.The University of California, Merced is aware that some web-based application processes may be cumbersome for differently abled applicants. Where appropriate, alternative accommodations will be provided. For applicants with disabilities who need additional assistance using TAM, or reasonable accommodations during the interview or search process, please contact ucmjobs@ucmerced.edu.

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Equal Employment Opportunity:
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.

Smoke and Tobacco Free Policy:
The University of California, Merced is a smoke and tobacco free workplace. Information and the Smoke and Tobacco Free policy is available at http://smokefree.ucmerced.edu.

E-Verify:
All employers who receive Federal contracts and grants are required to comply with E-Verify, an Internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA). E-Verify electronically verifies employment eligibility by comparing information provided on the I-9 form to records in the DHS and SSA databases. Certain positions funded by federal contracts/subcontracts requires UC Merced to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.

Pay, Benefits & Work Schedule:
For information on the comprehensive benefits package offered by the University of California visit: http://ucnet.universityofcalifornia.edu/compensation-and-benefits/