Associate Manager, Regulatory Affairs

Responsibilities:

• Repository Management: Further refine and develop the central repository for all DEB regulatory data and information. Lead the full integration of existing files, legacy documents to ensure the DEB GRA team regularly populates and maintains organized folders for projects, compliance data, and reference materials.

• Project Workbooks: Implement and oversee the use of project workbooks for regulatory purposes for all DEB projects. Ensure that every project is documented, with up-to-date records, following best practices in project management and enabling transparency and traceability of regulatory activities.

• Customer Support Documentation: Work closely with business, commercial, and other stakeholders to create and implement regulatory based templates for post-market support plans and customer-facing documentation for new DEB products. Develop standardized documentation (e.g., user guides, compliance certificates, FAQs) for various end-use applications to ensure customers in each segment have the needed regulatory and technical support documentation.

• Certification Strategy & Support: Partner with the business and sustainability teams to evaluate, understand, and pursue relevant certification schemes for DEB products. Proactively track industry standards and work to obtain necessary certifications or approvals, ensuring our products meet or exceed market and regulatory expectations in areas like recyclability and sustainability. Provide support by preparing documentation for certification applications and maintaining records of certification compliance.

• Raw Material Master Compositions: Create and maintain a comprehensive database of raw material compositions and specifications for all materials used in the DEB platform. Since new materials are being developed for various end uses, establish a system (outside of the product lifecycle management tool, until integration into our enterprise resource management system) to house compositional, analytical, and specification data. This ensures that detailed material information is easily findable and accessible to the team for regulatory submissions, safety assessments, and future reference.

• Supplier Surveys & Sustainability Data: Conduct and coordinate with various stakeholders on supplier surveys to gather critical data on our supply chain, including information on CO footprint, life-cycle analysis (LCA), and other sustainability metrics for raw materials and components. If needed, working with procurement and sustainability teams to integrate data requirements into supplier agreements. Ensure that supplier commitments to sustainability and regulatory compliance are documented and that our value chain information can support regulatory inquiries and customer requests.

• Corporate Systems & Process Improvements: Serve as the DEB GRA point of contact for any corporate systems upgrades, digital tools, or process improvement initiatives (including AI-driven solutions) that relate to regulatory documentation and knowledge management. Evaluate new tools or processes that could improve speed-to-market for regulatory approvals and enhance our documentation quality. Lead or participate in implementing these improvements, ensuring they align with business needs and are adopted effectively by the DEB regulatory team.

• Cross-Functional Collaboration: Work with GRSLs, DEB team, project managers, R\&D scientists, Product Stewardship, and Commercial leaders to ensure alignment of documentation activities with project timelines and business objectives. Facilitate cross-functional meetings or workshops to continuously improve how documentation is created, reviewed, and utilized across the DEB program.

• Compliance and Quality Assurance: Establish policies and best practices for documentation to meet internal standards and external regulatory requirements. Regularly audit the documentation processes and records for compliance and quality assurance, identifying any gaps and taking action to address them. Provide training or guidance to team members on document management protocols and the use of systems (like SharePoint and any new tools) to maintain a high standard of data integrity.

Requirements:

• BS, Masters degree in relevant technical/scientific/business discipline and/or significant experience in regulatory affairs.
• Demonstrated success in regulatory systems management preferably in the polymer, cosmetics, personal care, material science, or biotechnology field a plus.
• Can lead, influence, and collaborate with teams in a matrix organization.
• Knowledge of relevant regulatory software, systems, data management ERP subject matter expertise is an asset.
• Challenger of the Status Quo.
• Demonstrates excellent teamwork skills with the ability to encourage, coach and motivate.
• Strong interpersonal, teamwork, communication, and collaboration skills.
• Highly self-motivated with effective time management skills and ability to work independently across time zones and organizational lines.
• Ability to work effectively in a multi-disciplinary and global environment.

We are a global leader in taste, scent, and nutrition, offering our customers a broader range of natural solutions and accelerating our growth strategy. At IFF, we believe that your uniqueness unleashes our potential. We value the diverse mosaic of the ethnicity, national origin, race, age, sex, or veteran status. We strive for an inclusive workplace that allows each of our colleagues to bring their authentic self to work regardless of their religion, gender identity & expression, sexual orientation, or disability.

Visit IFF.com/careers/workplace-diversity-and-inclusion to learn more