Office of City Clerk Program Assistant

In a non-supervisory capacity participate in clerical, technical, and administrative work for the Office of City Clerk and provide support to specific programs and activities ensuring efficient operation.

• Assist with routine administrative detail in the absence of the supervisor.
• Interpret policies and handle requests for technical information on functions and procedures of the assigned department.
• Act as a liaison with other agencies, attorneys and administrators.
• Perform research, evaluation and analysis.
• Prepare presentations as required.
• Assist with the production of publications and newsletters, contracts and other important correspondence.
• May process personnel matters for the division or department.
• Establish and maintain records, clerical procedures, forms, etc.
• Represent the division/department head at meetings.
• Take and transcribe meeting minutes.
• Schedule and organize meetings for assigned executive staff.
• Assist in complex record keeping, including developing policies for the records.
• Assist in the preparation of the budget and other financial records.
• Maintain important program tables and database information on computers
• May, under supervision act as a coordinator for specific projects or programs.

Minimum Qualifications:

Post High School education or equivalent.

Minimum Experience:

Three years of related work experience.

Licenses/Certifications:

Must be able to obtain notary commission within six (6) months of hire.

Selection Process:

The selection process will consist of one or more of the following steps: a rating of relevant education and experience and/or an oral examination (100%). It is important that your application show all the relevant education and experience you possess. This information will be used to determine which candidates will proceed in the selection process. A submitted application is also used to verify the answers to any supplemental questions. Only those candidates who attain a passing score (70%) on each step in the selection process will be placed on the eligible list. The City of Minneapolis Human Resources Department reserves the right to limit the number in any phase of the selection process.

Background Check:

The City has determined that a criminal background check and/or qualifications check may be necessary for certain positions with this job title. Applicants may be required to sign an informed consent form allowing the City to obtain their criminal history and/or verify their qualifications in connection with the position sought. Applicants who do not sign the informed consent form will not be further considered for the position.

Union Representation:

This position is represented by a collective bargaining agreement between the City of Minneapolis and the Professional Employees Unit. For more information on the terms and conditions of this agreement please visit: Professional Employees - City of Minneapolis

Eligible List Statement:

The names of applicants who meet minimum qualification and who pass the screening process shall be placed on the eligible list for employment consideration. This list will be certified to the hiring manager who may use the list to fill a vacancy of the same job title. This eligible list will expire two (2) months after it has been established.

Interview Selection:

The hiring authority reserves the right to determine the maximum number of candidates to interview from the established eligible list. If the hiring authority decides to interview other than by exam score order, they may select additional people to interview based on a candidate's education or experience related to the field, work history, or skills uniquely related to the operational needs of the position.

* Considerable knowledge of modern office practices, clerical and administrative procedures and equipment.
* Considerable knowledge of the techniques of gathering, compiling and analyzing data.
* Considerable knowledge of departmental or division policies and procedures.
* Good working knowledge of computers.
* Good oral and written communication skills.
* Good keyboarding skills.
* Ability to maintain good working relationships with a diverse population.
* Ability to take and transcribe minutes of meetings and compose correspondence, reports, brochures, etc.
* Ability to organize and prioritize.
* May require considerable knowledge of accounting procedures and process used in the City.
* Good knowledge of modern record keeping and database practices, including complex filing operations.

As the largest and most vibrant city in the state, Minneapolis depends on purposeful, dedicated and innovative employees. Minneapolis has a large variety of careers for people of all experiences and backgrounds who come together for a singular purpose-serving the residents, businesses and visitors of Minneapolis.

The City of Minneapolis is proud to be an Equal Employment Opportunity and Affirmative Action employer.