Office Coordinator - Human Resources

Description

At Lactalis in the USA, we're committed to providing meaningful opportunities for our people to learn, grow, and thrive-whether you're just starting your journey with us or looking to take the next step in your career. From day one, we offer the tools and support to help you succeed.

As the world leader in dairy, Lactalis is a family-owned company with over 85,000 pragmatic and ambitious professionals across the globe. Each day, we're proud to produce award-winning dairy products that bring people together.

In the US, we proudly offer an unrivaled house of beloved brands, including Galbani Italian cheeses and ricotta, President specialty cheeses and butters, Kraft natural and grated cheeses, Breakstone's cottage cheese, Cracker Barrel, Black Diamond cheddar, and Parmalat milk. Our yogurt portfolio includes siggi's, Stonyfield Organic, Brown Cow, Oui, Yoplait, Go-Gurt, :ratio, Green Mountain Creamery, and Mountain High, along with a growing family of ethnic favorites like Karoun, Gopi, and Arz.

At Lactalis, we live by our core values-Ambition, Engagement, and Simplicity. We foster a workplace where innovation thrives, diverse perspectives are celebrated, and everyone's unique background and ideas are valued.

Even if you don't meet every qualification, we encourage you to apply. We want to hear about your PASSION, your STORY, and how your EXPERTISE can help us shape the future of dairy.

Summary: Strong admin support to the HR team and management, supporting the manufacturing facility.

From your EXPERTISE to ours

Key responsibilities for this position include:

Essential Duties and Responsibilities include the following. Other duties may be assigned.

1. Ensures visitors (Non - Lactalis employees & Government employees) going into the plant for a tour fill out confidentiality forms, have an approved tour form filed out ahead of time and are added to the visitor entry log.

2. Greets employees/visitors and reaches out to the appropriate contact.

3. Picks up, drops off and distributes mail on a daily basis.

4. Generates a birthday/anniversary list on a monthly basis and distributes birthday cards.

5. Responsible for ordering all office supplies while working with a monthly budget.

6. Works with the HR team in regard to employee events.

7. Orders and maintains all aspects of employee uniforms working with the uniform company, including balancing invoices.

8. Collects temp hours, sends them to the proper agency and balances weekly invoice.

9. Ensure the coffee room is clean and fully stocked, ordering products as needed.

10. Keeps the foyer clean and presentable.

11. Gather all PPE for visitors or tours and keep supplies stocked.

12. Makes binders for new hire orientation as needed.

13. Conducts orientation for new hires.

14. Draft and send out new hire announcements/promotions.

15. Book travel arrangements as needed through Concur system.

16. Orders boots/shoes and distributes to appropriate department.

17. Order lunch as needed for meetings.

18. Ensure the front area is shut down properly at end of day, doors locked, coffee room, reception area and desk area locked properly, and powered down.

19. This description reflects management's assignment of essential functions; it does not proscribe or restrict the tasks that may be assigned.

Requirements

From your STORY to ours

Qualified applicants will contribute the following:

Qualifications:

* Two-three years' related experience required.

* Strong communication and organizational skills required.

* Must be able to manage multiple projects in a fast-changing environment.

* Strong computer skills and experience with Outlook, Word, PowerPoint, Concur and Excel programs.

* Highly motivated, dynamic, efficient, fast learning and self-starter.

Education and/or Experience:

* High School Diploma or Equivalency.