A&F Special Projects Liaison

Make a difference at one of Florida's premier institutions for education in science, technology, engineering, and math (STEM). Florida Polytechnic University, ranked the No. 1 public college in the region by U.S. News and World Report, offers a unique working environment that encourages faculty and staff to be part of a culture that prizes collaboration, innovation, and the willingness to go above and beyond to ensure our students and University succeed. Florida Poly offers a small campus academic environment where students form connections with their faculty and peers as they pursue high-value degrees in engineering and applied sciences.

The University is equipped with cutting-edge facilities and equipment and two award-winning, architecturally distinct academic buildings. Its evolving curriculum, designed to meet the needs of industry and provide a life-long educational foundation for students, has helped the institution grow in prominence since its opening in 2014. Florida Poly's deliberately small classes, affordability, and outstanding graduate outcomes have helped it earn recognitions such as being named a top value school, in the top 25 nationally for affordability, and in the top five best universities in the South for tech students. Accredited by ABET and SACSCOC, Florida Poly is educating some of the brightest minds in Florida and attracting standout talent from across the nation.

Responsibilities:

• Collaborate with Procurement, Auxiliary Services, Finance, Facilities, and other A&F units to evaluate and enhance departmental processes, workflows, and service delivery.
• Assist in the review and analysis of contracts, agreements, and vendor proposals to ensure compliance with university policies and applicable regulations.
• Support the VP/CFO in the execution, tracking, and communication of high-impact projects across campus.
• Conduct data collection and analysis to identify opportunities for process improvement, cost savings, and operational alignment.
• Coordinate special initiatives and projects that advance the strategic goals of the Administration & Finance division.
• Prepare reports, briefings, and presentations for internal and external stakeholders as directed.
• Serve as a liaison between A&F departments and other university units to ensure consistent communication and execution of shared initiatives.
• Monitor project timelines and deliverables, flagging any delays or issues that require leadership attention.
• Maintain a high level of confidentiality and professionalism in handling sensitive information and administrative matters.

Minimum Qualifications:

• JD or equivalent.
• Experience in project management, business operations, process improvement, or administrative support in a complex organization.

Preferred Qualifications:

• Higher education or public sector experience.
• Familiarity with Florida state regulations, university procurement practices, and auxiliary operations.
• Working knowledge of contract administration and performance metrics.

Knowledge, Skills & Abilities (KSA):

• Strong analytical, organizational, and critical thinking skills.
• Excellent interpersonal and communication skills, with the ability to work effectively across departments.
• Ability to interpret and apply policies, procedures, and contract language.
• Demonstrated project management abilities, including the capacity to manage multiple priorities.
• Proficiency with Microsoft Office Suite and project tracking tools.
• Ability to exercise sound judgment, maintain confidentiality, and operate with a high level of autonomy.

REQUIRED LICENSES, CERTIFICATIONS, AND/OR OTHER SPECIFIC REQUIREMENTS OF LAW:

• Must possess a valid driver's license.
• This position requires a criminal background check.
• This position is subject to federal and state privacy regulations.

NORMAL WORK SCHEDULE: This position is salary exempt. The normal work schedule varies according to the recruiting schedule. Regular out-of-town and/or out-of-state travel is required.

TARGET HIRING SALARY: $110,000, commensurate with experience

APPLICATION DEADLINE DATE: The position will be posted for seven days; however, review of applications will commence immediately.

APPLICATION PROCESS: In addition to completing the online application, all Applicants are required to upload the following as an attachment to the application (preferably in PDF format):

• Cover Letter
• Resume
• List of at least three (3) professional references (names and contact information)

DIVERSITY STATEMENT:

Florida Polytechnic University is an equal opportunity/equal access institution. It is the policy of the Board of Trustees to provide equal opportunity for employment and educational opportunities to all (including applicants for employment, employees, applicants for admission, students, and others affiliated with the University) without regard to race, color, national origin, ethnicity, sex, religion, age, disability, sexual orientation, marital status, veteran status or genetic information.

Employment is contingent upon eligibility to work in the US. An appointment is not final until proof is provided.

FLORIDA POLY BENEFITS INFORMATION

Florida Poly qualified employees have the opportunity to take advantage of a variety of health benefits (through the State of Florida) to help meet their specific needs, as well as the needs of their family. This comprehensive coverage includes flexible spending accounts, medical and life insurance, and worker's compensation.

Health benefits are administered through People First, on behalf of the State of Florida, as pre-tax insurance plans. People First handles all new hire enrollments, coverage changes, premium administration, and dependent eligibility. Their Service Center is staffed Monday through Friday, from 8 a.m.-6 p.m. EST, at 1-866-663-4735.

RETIREMENT

Florida Poly offers great options for retirement. From the required selection of a state plan to additional voluntary retirement plans, our employees have many opportunities to save and prepare for their future. Click here for more information.

FLORIDA POLY BENEFITS

• Perks and Discounts
• Annual Leave
  • To help promote work-life balance, Florida Poly provides a generous leave program, which includes paid time off and paid holidays. Qualified employees may accrue 22 days of annual leave. In addition, the University observes the holidays listed in our University Holidays policy FPU-1.008.
• Sick Leave
  • Qualified employees may also accrue 12 days of annual sick leave and participate in our Sick Pool Program.
• Employee Assistant Program (EAP)

EXPLORE LAKELAND FLORIDA

Conveniently located along I-4 between Tampa and Orlando, Lakeland is home to Florida Polytechnic University and many other businesses and attractions. Click here to explore Lakeland, Florida.

SPECIAL INSTRUCTIONS REGARDING ATTACHMENTS:

Required attachments are listed on each posting. Please be sure to attach all required documents in the Resume/CV field before continuing through the application. Once your application has been submitted, no changes may be made and additional attachments will not be considered.

An unofficial copy of the degree/transcript is acceptable during the application process. For positions requiring a degree, the official transcripts are required upon hire.

Foreign Transcript: Transcripts issued outside of the United States require a equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the application deadline.

All document(s) must be received on or before the closing date of the job announcements.

This position requires a background check, which may include a level II screening as required by the Florida Statute*435.04.