Administrative Assistant , Code Compliance

ECS is hiring an Administrative Assistant to join our Fort Myers, FL Code Compliance team. If you have experience supporting the administrative functions of a fast-paced office, perhaps some permitting experience, and want to be part of an employee-owned company that values collaboration, this role is for you.

Primary Responsibilities:

• Request permitting documents from clients and coordinate submissions
• Prepare and submit permit applications on behalf of clients to local building departments and agencies
• Registration of projects and proposals
• Access and manage municipal portals to research permit numbers and retrieve related information
• Support invoicing and collections tasks as needed
• Create and manage project folders, documents, and reports - including assembly and binding
• Format, upload, and manage documents in planning filing systems
• Provide phone support, assist with mail delivery, and back up other admin personnel as needed
• Perform other clerical tasks as required

• High School Diploma or equivalent
• Minimum 2 years administrative or clerical experience
• Proficiency in Microsoft Word, Excel, and data entry
• Strong organizational skills with attention to detail
• Ability to manage multiple tasks in a deadline-driven environment

Preferred Experience/Certifications:

• Experience in a construction or engineering firm
• ICC Permit Intake Specialist Certification (or willingness to obtain)
• Prior permitting experience strongly preferred

Why ECS?

ECS is an employee-owned firm where teamwork, collaboration, and ownership define our culture. With a wide range of projects, excellent benefits, and real growth opportunities, ECS is a place where your career can thrive.

ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and facilities consulting services. We are employee-owned with more than 2,800 employees in 100+ offices and testing facilities coast to coast. ECS is currently ranked #64 in Engineering News-Record's Top 500 Design Firms (April 2024), #144 in Engineering News-Record's Top 200 Environmental Firms (October 2024) and #28 in Zweig Group's Hot Firm List (June 2024). For additional information about ECS click here.

We love our employees and we show this through providing some great benefits, including paid time off, health and other insurance plans, retirement and college savings plans, and more. Click here to learn more about the great benefits at ECS.

ECS is an Equal Opportunity Employer. This means that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.