Accounts Payable Specialist II

Vigor Industrial

$21.15 - $26.44 / hr

paid holidays, 401(k)

United States, Oregon, Portland

5555 North Channel Avenue (Show on map)

Jul 24, 2025

Description

Who We Are
Vigor Marine Group is an established, innovative, integrated partner with a national footprint in marine maintenance and modernization, marine fabrication, and marine services.

With five shipyards, eight dry docks, and more than 20,000 feet of pier space on or near U.S. Naval bases, at historic shipyards, and the home of the Alaskan Marine Highway System, our 2,500 dedicated employees across five states - from the Pacific Northwest to San Diego to Norfolk - personify the values of our company. Vigor Marine Group takes pride in being the employer of choice for our employees, who in turn take great pride in their contributions to the communities where they live and work, and to their nation - through their living wage jobs supporting their local economies, and through the world-class maritime and industrial services they provide to further our defense readiness and national security. For more information, visitvigor.net.

PAY RANGE:$21.15 - 26.44/hr

POSITION SUMMARY:This position works closely with several departments within the organization to provide support with invoice processing and general direction for all AP related matters. This position also provides backup and support to the AP Manager. Duties include: processing invoices, retrieving information from various banking portals, internal and external customer service, and the day to day management of the Certify portal.

ESSENTIAL FUNCTIONS AND MAJOR RESPONSIBILITIES:
(This list is not intended to detail all aspects of the assigned work but is representative of the job's overall responsibilities.)

Process invoices in the accounting system with high accuracy and efficiency. Conduct three-way matching of invoices, purchase orders, and receiving reports.
Reconcile vendor statements and ensure outstanding issues are resolved promptly.
Review invoices for appropriate documentation and approval prior to payment.
Upload, process, and issue Union Dues payments.
Upload, process, and issue monthly rent/lease payments.
Manage, process, and issue quarterly consultant payments.
Prepare and perform check runs.
Initiate ACH payments, wire transfers, and occasional internal account transfers.
Verify information on cashed checks and stop payments. Resolve issues as necessary.
Review and process expense reports through Certify or similar platforms. Confirm correct projects are being charged and documents are in compliance.
Trouble shoot end user Certify portal and charging issues.
Pickup, sort, and scan mail to the appropriate accounts payable emails when office admin is unavailable. This requires going on-site.
Act as a backup and assistant to the Accounts Payable Manager.
Serve as the primary point of contact for accounts payable inquiries in the absence of the manager.
Serve as a resource to accounts payable team.

Supervisory Responsibilities: None.

JOB SCOPE:
KNOWLEDGE SKILLS AND ABILITIES:

Basic math.
Strong reading comprehension.
Ability to take detailed notes and retain complex information.
General office practices and procedures.
Strong knowledge of accounts payable principles and procedures.
Strong knowledge of computer software applications such as Microsoft Suites and Adobe.
Strong communication skills with the ability to interact effectively with vendors and internal staff on a wide range of topics.
Excellent attention to detail and accuracy in data entry.
Ability to prioritize tasks and manage time efficiently in a deadline-driven environment
Must have the ability to research and analyze problems and provide a solution within pre-established guidelines.
Must be willing to take initiative.
Ability to maintain confidentiality of financial information.
Self-motivated with the ability to work with minimal supervision.
Work independently in a team environment with flexibility, energy and a positive attitude.

EDUCATION AND/OR EXPERIENCE: Two to three years of experience in processing accounts payable transactions. Demonstrated knowledge of accounting processes and procedures. Experience with software applications such as databases, Excel spreadsheets and banking portals.

CERTIFICATES, LICENSES AND REGISTRATIONS:None required.

PHYSICAL DEMANDS: The work requires the ability to operate a variety of office equipment and computer systems; visual acuity required to read, verify and enter various data from documents related to the work; most work accomplished at a desk and is reasonable sedentary; occasional need to move from one location in the shipyard to another. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT: This position is fully remote but may require going in to the office from time to time. Access to internet is required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This role is with a federally contracted employer and is subject to regulations that restrict employment to US Persons only (i.e. US Citizens, lawful permanent residents, legally recognized asylees and refugees, and persons protected under INA). Successful job candidates will be asked to provide documentation of their US Persons status.

Vigor Industrial LLC and its wholly owned subsidiaries are drug, smoke and vape-free workplaces. Prospective employees must pass a drug and alcohol test and background check as pre-employment screening.

Vigor Values
Vigor expects all employees to enhance the atmosphere in which they work by living the Vigor Values every day.
Truth:We seek the truth, and we speak the truth
Responsibility:We act on what we know is right
Evolution: We seek mastery, and adapt to a changing world
Love:We care about the people we work with, and the world we live in
At Vigor, our unions offer a generous benefits package that may include:

Medical	RX	Dental	401(k)	Life
AD&D	Pension	EAP	PTO	Paid Holidays

Vigor and its wholly owned subsidiaries are committed to inclusion and diversity by providing equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veterans, age, genetics, the presence of a physical or mental condition or disability that can be reasonably accommodated, or any other protected class under relevant laws in the locations we operate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and can be requested with Vigor's Human Resources Department.