Executive Assistant and Engineering Project Planner

At Spacelabs Healthcare, we are on a mission to provide continuous innovation in healthcare technology for better clinical and economic outcomes. Our scalable solutions deliver critical patient data across local and remote systems, enable better-informed decisions, increase efficiencies, and create a safer environment for patients.

Why work at Spacelabs? Because lives depend on you!

At Spacelabs Healthcare, you make a difference.

Every member of our worldwide team plays an integral role in improving treatment and helping providers deliver exceptional care to their patients. From newborns to centenarians, more than 60 million people benefit each year from the advancements we make in patient monitoring and management, care coordination and clinical decision support.

Driven by the belief that anyone who seeks care could be a member of our own family, our team is dedicated to solving the greatest challenges the healthcare system currently faces, including the need to enhance the patient experience, improve population health, reduce costs, support care team well-being and advance health equity. As part of our mission, we take pride in creating services and technologies that are personalized and tailored to support the needs of healthcare providers anywhere in the world.

Because while we may not be at a patient's bedside, their health is still in our hands.

Spacelabs is seeking a highly organized and proactive individual to join our team in a dual-capacity role that supports both our Engineering R&D team and executive leadership. This position combines the responsibilities of a Project Planner and Executive Assistant, ensuring smooth operations across engineering change orders (ECOs), equipment calibration, team logistics, and project tracking, while also providing primary administrative and organizational support to the President of Spacelabs and other senior leaders. The ideal candidate will be detail-oriented, resourceful, and comfortable working in a fast-paced, technical environment. Key duties include document management, account tracking, travel planning, meeting preparation, and handling highly confidential information. Strong written and verbal communication skills, excellent organizational abilities, and sound judgment are essential. This individual will work on diverse problems requiring evaluation of identifiable factors and will exercise discretion within defined practices and policies.

This position is 100% onsite in Snoqualmie, Washington (Monday - Friday)

• Provide administrative support to the President, and other Senior leaders within the company, which includes, but is not limited to, setting up meetings and conference calls, preparing presentations and correspondence, maintaining multiple calendars, scheduling travel, and processing visa applications.
• Interact with Spacelabs offices worldwide, OSI corporate office, community organizations and external customers.
• Manages agendas and hosts various department meetings, Company meetings, Company events and employee events.
• Awareness of key individuals, departments and office locations, to provide the best customer service to both internal customers and external customers.
• Off-site Event planning - Site selection and logistic support for annual distributor meeting held internationally, as well as various off-site local meetings.
• Provides back-up receptionist coverage.
• Responsible for researching, analyzing and completing all assignments and/or projects as initiated or assigned including materials needed for meetings.
• Provide logistic support for VIP customer visits as needed.
• Assist with special projects and all other assignments as required.
• Project Coordination & Support for the engineering group, including assisting tracking and managing Engineering Change Orders.
• Documentation of critical ECOs.
• Shipping and receiving engineering equipment inter-departmentally.
• Liaise between engineering teams and external vendors.
• Documentation of new tools or processes related to project coordination.
• Interface with overseas teams and manage shipment and receiving of equipment and parts as needed. (entails different procedures for different locations).
• Support the team with sourcing parts from Spacelabs Manufacturing inventory. (involves getting approvals from relevant team members).
• Uphold the company's core values of Integrity, Innovation, Accountability, and Teamwork.
• Demonstrate behavior consistent with the company's Code of Ethics and Conduct.
• It is the responsibility of every employee to report to their manager or a member of senior management any quality problems or defects in order for corrective action to be implemented and to avoid the recurrence of the problem.
• Duties may be modified or assigned at any time to meet the needs of the business.

• Bachelor's degree required.
• 3 + years' administrative work with at least 2 years' supporting senior level executives.
• 2+ years' experience in a project planning, coordinator, or operations support role, preferably in an engineering or technical environment.
• Proficiency in tools such as Excel, SharePoint, and project management software (e.g., Jira, Smartsheet, or MS Project).
• Exhibit strong work ethic with flexibility and willingness to do whatever it takes to get the job done.
• Exhibit strong interpersonal, organizational, and communication skills.
• Strong professionalism and discretion.
• Demonstrated ability to use critical thinking skills and to work independently.
• Strong organizational and time management skills.
• Ability to manage multiple priorities and work independently.
• Familiarity with ECO processes and engineering workflows is a plus.

#LI-Onsite

Please review our benefits here: Life at OSI

The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location and date of hire. Please note that the salary information shown above is a general guideline only. Salaries are based upon candidate experience and qualifications, as well as market and business considerations.

NOTICE TO THIRD PARTY AGENCIES

OSI Systems, Inc. and its subsidiaries (collectively "OSI") does not accept unsolicited resumes from recruiters or employment agencies. If any person or entity, including a recruiter or agency, submits any information, including any resume or information regarding any potential candidate, without a signed agreement in place with OSI, OSI explicitly reserves the right to use such information, and pursue and/or hire such candidates, without any financial obligation to the person, recruiter or agency. Any unsolicited information or resumes, including those submitted directly to hiring managers, are considered and deemed to be the property of OSI.

Equal Opportunity Employer - Disability and Veteran

Know Your Rights

Poster Link:

https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

OSI Systems, Inc. has three operating divisions: (a) Security, providing security and inspection systems, turnkey security screening solutions and related services; (b) Healthcare, providing patient monitoring, diagnostic cardiology and anesthesia systems; and (c) Optoelectronics and Manufacturing, providing specialized electronic components and electronic manufacturing services for original equipment manufacturers with applications in the defense, aerospace, medical and industrial markets, among others.