ASSISTANT PAYROLL ADMINISTRATOR

BID/JOB ANNOUNCEMENT

ASSISTANT PAYROLL ADMINISTRATOR

OFFICE OF PUBLIC SAFETY ADMINISTRATION

Payroll Unit

Number of Vacancies: 2 (Additional vacancies possible pending budget approval)

Starting Salary: $73,140.00 annually

This position is open to current AFSCME BIDDERS AND the PUBLIC. Only current City employees covered under the City's Collective Bargaining Agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) - BARGAINING UNIT 1, 3, 4, & 5 are considered BIDDERS and are eligible to bid. Qualified BIDDERS who properly submit a bid application will receive preference over any non-bidders.

BID INSTRUCTIONS: Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en AND

1. Check the box on your profile titled "Currently employed by the City of Chicago"

2. Enter your employee ID (located on your pay stub labeled 'payee/employee number')

3. Select your correct bargaining unit

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION.

Applications for this position will be accepted until 11:59 pm Central time on 08/12/2025.

Under general supervision, the Assistant Payroll Administrator is a front-line supervisor with two direct reports. This role is responsible for the preparation, processing and distribution of payroll for the Office of Public Safety Administration and Office of Emergency Management and Communications.

ESSENTIAL DUTIES

* Supervises and monitors the work of subordinate staff engaged in the preparation, processing, and distribution of departmental payrolls

* Reviews submitted payroll registers for accuracy, reconciles errors, and makes adjustments

* Reviews and approves third party payroll deductions from employee paychecks (e.g., taxes, pension contributions, union dues, charitable contributions, optional insurance coverage)

* Interprets labor contracts, federal regulations, and municipal ordinances to respond to inquiries regarding salary administration

* Oversees special check handling for processing stop payment orders (e.g., lost, stolen, forged, mutilated checks) and submits requests to the Comptroller's Office, Office of Budget and Management, and the Department of Human Resources to facilitate the processing of payrolls

* Provides payroll information to departmental management for the preparation of budgets, monitoring of payroll expenses, and collective bargaining agreement negotiations

* Responds to employee inquiries regarding lost or stolen paychecks

Additional duties may be required for this position.

LOCATION: Office of Public Safety Administration

UNIT: Payroll

ADDRESS: 3510 S Michigan Ave

DAYS: Monday through Friday

HOURS: 8:00 am to 4:00 pm

THIS POSITION IS IN THE CAREER SERVICE.

MINIMUM QUALIFICATIONS

* At least one (1) year of supervisory experience in a role related to the responsibilities of the position; AND

* At least three (3) years of experience in timekeeping and payroll administration; OR

* Graduation from an accredited college or university with an Associate's degree or higher, PLUS at least one (1) year of work experience in timekeeping and payroll administration.

NOTE: A copy of your official transcripts will be required at the time of interview, if applicable.

SELECTION REQUIREMENTS

This position requires applicants to successfully complete an interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position will be selected. Selected Bidders will be hired in seniority order according to the collective bargaining agreement.

For Information on our employees benefits please visit our benefits website at:

https://www.chicago.gov/city/en/depts/fin/benefits-office.html

For Information on our salary and title structure visit our classifications website at:

https://www.chicago.gov/content/dam/city/depts/dhr/supp_info/JobClassification/2025_Classification_and_Pay_Plan.pdf

APPLICATION EVALUATION: Initial evaluation will be based on information provided on the application and the documents submitted. The Department of Human Resources staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.

COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. To learn more about our hiring practices click here.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Employment Opportunity, Military Friendly, and Fair Chance Employer.

City of Chicago

Brandon Johnson, Mayor