Coordinator, People Advisory - Americas

Firm Summary

White & Case is an elite global law firm serving leading companies, financial institutions, and governments worldwide. Our long history as an international firm means we are perfectly placed to help our clients resolve their most complex legal challenges wherever they may be.

With lawyers and staff operating from more than 47 locations, working in virtually every country of the world, we have invested heavily in building a high-quality full-service practice competing at the top of the market. We are distinguished by our on-the-ground presence in the world's key financial markets and our strengths in handling complex cross-border work.

It's not just about our global network of offices and shared services centers; it's the global interconnectedness of the Firm that our people, and our clients, value most. We work well together across geographic and practice boundaries. It's one of the reasons we attract and retain cross-border work.

Our lawyers are globally minded, enterprising, collaborative, and committed to excellence. Our people represent 90 nationalities and speak 80 languages.

Position Summary

Duties and Accountabilities¹

• Update and maintain employee records in various HR systems, including Taleo, PeopleSoft, viDesktop, and other internal systems of record
• Ensure accuracy of data entry in various HR systems and collaborate with various HRIS teams to prepare reports of employee data used for a variety of recurring and ad hoc initiatives
• Respond to employee inquiries regarding standard Firm policies and procedures
• Manage the Form I-9 verification process, including verification of I-9 documentation for new hires and inbound transfers, collaborating with the HR Compliance team to ensure best practices for I-9 record keeping
• Monitor activity and prepare regular reports on HR activity including hiring, terminations, transfers, and mobility assignments within and between the regions for both internal HR and Practice Group use
• Support the new hire experience by overseeing the on-boarding procedures of all Legal professionals, ensuring each is provided with the necessary communications, resources and orientation sessions and facilitating a seamless experience welcoming new employees to the Firm
• Conduct the weekly New York office new hire orientation and integration programs on behalf of the People Advisory team
• Monitor new hire compensation activity and manage entry of payment requests, including sign-on, ad hoc, and referral bonuses for employees
• Monitor bar admission status and support the bar admission change processes for each employee, including record maintenance, bar exam and licensure invoice processing, and responding to questions around policies and procedures
• Collaborate with the Benefits team to provide comprehensive employee service and support the full employee lifecycle, including advising on leaves of absence, paid time off, etc.
• Assist with separation of employment procedures including PeopleSoft data entry, paperwork preparation, and coordinating departure procedures with multiple teams across the Firm
• Participate in exit interviews, reporting regularly on the data gathered from those interviews and making recommendations for employee retention
• Support the People Advisory Managers on key annual initiatives including, but not limited to, performance evaluations and compensation reviews
• Exercise good judgement and act with discretion to identify and escalate complex, matters in a proactive manner to the People Advisory Managers
• Contribute to building and fostering a collaborative, collegial, high performing team committed to professional excellence
• Perform other miscellaneous tasks as assigned by the People Advisory Managers in support of the employee experience

Qualifications

• Associate's degree required; Bachelor's degree preferred
• At least two (2) years of Human Resources experience, preferably in a professional services environment working across regional, global or remote cross-border teams
• Experience with HR Shared Services and Centers of Excellence operating models
• Experience with data management and maintenance, including use of Microsoft Excel for reporting and analytics
• Self-motivated and achievement oriented; calm and resilient; comfortable working in a fast-paced environment
• Open minded, analytical, and collaborative with a consultative approach
• Excellent interpersonal, written, and oral communication skills
• Excellent business acumen and administrative skills
• Highly organized and able to manage competing/conflicting priorities effectively to achieve a way forward; ability to work in a high demand, deadline driven environment
• Strong analytical, organizational, communication and interpersonal skills

Location and Reporting

• This role is based in our New York office
• This role reports to the People Advisory Manager.

Equal Opportunities

White & Case is an Equal Employment Opportunity (EEO) employer and is committed to creating a fair workplace. It is our Firm's policy to recruit, employ, train, compensate and promote without regard to race, color, religion, creed, national origin, age, gender, sexual orientation, marital status, military or veteran status, disability, genetic information, or any other category protected by applicable law.

Applicants who are interested in applying for a position and require an accommodation during the process should contact talent.acquisition@whitecase.com

Our internal Recruitment team are responsible for all end-to-end lateral recruitment processes. All agencies must sign White & Case terms of business, which are office specific. Candidates submitted by an agency without terms of business agreed with the appropriate office, and/or outside of our online application tracking system, will not be considered a formal introduction. Any applications and CVs sent directly to White & Case Partners and employees will not be accepted as formal introductions. If you have any questions, please contact the Americas Lateral Recruitment team.

Benefits at White & Case

White & Case LLP offers a comprehensive suite of benefit programs to all eligible employees, including medical, dental, and vision insurance, life and disability coverage, 401(k) retirement savings, vacation time, and leave programs (including parental leave). Exempt roles are also performance bonus eligible.

The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.

¹The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.