Associate, Project Management Coordinator

Founded in Denmark, Ramboll is a foundation-owned people company. We have more than 18,000 experts working across our global operations in 35 countries with thousands of experts working across 70 offices in the Americas. Our experts are leaders in their fields, developing and delivering innovative solutions in diverse markets including Buildings, Transport, Planning & Urban Design, Water, Environment & Health, Energy, and Management Consulting. We invite you to contribute to a more sustainable future working in an open, collaborative, and empowering company. Combining local experience with global knowledge, we together shape the societies of tomorrow.

Other locations/remote working arrangements may be considered for qualified candidates.

We are excited to introduce this new role across the Americas to support our Project Managers and Project Owners in the Midwest Central region. If you are proactive, organized, detail-oriented, have a collaborative spirit, and want to support interesting and impactful projects, this role is for you!

Your new role

As our new PM Coordinator, we invite you to bring your energy and keen eye for detail as you provide operational support to Project Managers, focusing on the coordination between the project teams and Business Enablement functions. This position will support the logistical aspects of project financial management, procurement, accounts payable, and verify project compliance with governance requirements on smaller projects.

Your key responsibilities will be

* Create and maintain opportunities in CRM. This includes submitting the contract for legal review, checking for open tasks in the PI Tool and maintaining tender documents in the CRM SharePoint (such as RFP/RFQ, addendums and RFIs related to the opportunity).

* Assist in setting up the project: Complete the CRM Project record and collect project creation documents for Business Finance. Enter information for and create Express Projects.

* Support project financial management by monitoring project KPIs, review with PM and correct based on PMs feedback. Activities include monitoring spending against budget and the need to draft and timely approval of invoices to the client. Assist in the preparation of financial reports.

* Follow-up on compliance with internal project management standards and policies requirements.

* Provide feedback to RAM OpEx on how Group initiatives impact project execution. Participate in testing functionality and provide feedback.

* Support RAM OpEx team with roll out and adoption of Group, business areas/market and Americas initiatives.

* Respond to requests and queries from senior managers related to project activities.

* Coordinate communication and document exchange between project teams and vendors/ subcontractors.

* Maintain project documentation, ensuring all necessary materials are current, properly filed, and stored.

* Arrange and document all aspects of project meetings, including taking minutes, preparing agendas, and following up on action items.

From the moment you start at Ramboll, we will support your personal and professional development so that you can continue to grow with the company. While we look forward to supporting your continued learning and development, for this role we have identified some qualifications, skills, and capabilities that will set you up for success.

These include:

* Basic understanding financial management in projects.

* Proficient with common tasks in Ramboll Systems (Maconomy, CRM, PI Tool and Filery)

* Strong organizational and communication skills.

* Associates degree and 2 years of related, hands-on experience preferred. Equivalent exper

What we can offer you

• Interesting and diverse projects
• The opportunity to work with some of the best and brightest professionals
• Flexible work arrangements
• Generous Paid Time Off
• Excellent health and retirement benefits
• Investment in your development
• Leaders you can count on, guided by our Leadership Principles
• Appreciation for the unique person you are
• The long-term thinking of a foundation-owned company
• Inspiration from colleagues, clients, and projects

Salary Transparency Statement

At Ramboll, your base pay is only part of your overall total compensation package. At the time of this posting, this Level 3 role in the Milwaukee area is likely to be compensated at an annualbase salary between $57,00 and $72,000.Actual pay may be more or less than the posted range, depending on numerous factors, includingexperience, geographical location, internal equity, market conditions, education/training andskill level, and does not include bonuses, overtime, or other forms of compensation or benefits.

Work at the heart of sustainable change

Ramboll is a global architecture, engineering, and consultancy company. We believe that the purpose of sustainable change is to create a thriving world for both nature and people. So, that's where we start - and how we work. At Ramboll, our core strength is our people, and our history is rooted in a clear vision of how a responsible company should act. Being open and curious is a cornerstone of our culture. We embrace an inclusive mindset that looks for fresh, diverse, and innovative perspectives. We respect, embrace, and invite diversity in all forms to actively cultivate an environment where everyone can flourish and realize their full potential.

Ready to join us?

Please submit your application. Be sure to include all relevant documents including your CV and a cover letter connecting your background to the responsibilities of the position. Please note, applicants must be currently authorized to work in the United States on a full-time basis. No sponsorship is available for this position.

We recognize that some candidates only apply when they tick every box. However, passion and potential often outweigh a perfect resume and Ramboll's supportive learning culture can help you grow. So, if this role resonates with you but you don't meet all the requirements, we encourage you to apply. You might be the perfect fit for this opportunity or another within our team.

Thank you for taking the time to apply, we look forward to receiving your application!

An equal opportunity employer

Equality, diversity, and inclusion is at the heart of what we do. At Ramboll, we believe that diversity is a strength, and that different experiences and perspectives are essential to creating truly sustainable societies. We invite applications from candidates of all backgrounds, regardless of age, disability or medical condition, gender identity, marriage and domestic partnership, pregnancy and maternity, race, ancestry, or national origin, religion or belief, sex and sexual orientation, military service and veteran status, or any other protected characteristic. Ramboll wants to ensure opportunities are accessible to candidates with disabilities. Please reach out to our recruitment team to discuss any adjustments that you might require during the application process.

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All your information will be kept confidential according to EEO guidelines.